Payroll Specialist

This position requires daily commute to our Brooklyn Center, MN branch.

About Mobile Air & Power Rentals

At Mobile Air & Power Rentals, we provide innovative cooling, heating, dehumidification, and power solutions for our customers nationwide. We rent a wide range of equipment-including portable air conditioners, chillers, heaters, and generators-helping clients save time and money while enhancing their operations and events.

Why Mobile Air? Here are some of the perks & rewards:

• Full-time position
• Competitive pay with quarterly bonus opportunities
• Laptop and company cellphone provided
• Health, Vision, and Dental Insurance
• Life Insurance
• 401(k) with company match
• Paid time off (vacation, sick days, holidays)
• Career development opportunities
• Employee discount programs

Position Overview:

We are seeking a detail-oriented Payroll Specialist with strong experience in full-cycle payroll processing and multi-state payroll tax compliance. This role is responsible for ensuring accurate and timely payroll processing using ADP systems, maintaining compliance with federal, state, and local regulations, and supporting payroll-related audits and reporting. The ideal candidate will collaborate closely with HR and Finance teams to ensure payroll accuracy and continuous process improvement.

Duties/Responsibilities:

• Assist the Payroll & Benefits Manager in processing weekly and bi-weekly payroll using ADP systems
• Perform full-cycle payroll processing, including data entry, review, reconciliation, and final transmission
• Ensure compliance with all federal, state, and local payroll tax regulations across multiple states
• Respond to and resolve payroll tax notices and employee payroll-related inquiries
• Set up new hires in ADP and ensure proper I-9 compliance documentation
• Maintain accurate payroll records, including earnings, deductions, and garnishments
• Partner with HR and Finance teams on payroll-related matters such as benefits, compensation changes, and audits
• Support year-end payroll processes including W-2s, ACA (1095) filings, and EEO reporting
• Assist with system updates, testing, and process improvements within ADP
• Support setup of new states, business entities, and payroll tax jurisdictions
• Assist with 401(k) administration, including reporting, filings, census data, and audit support
• Ensure confidentiality and security of payroll data at all times
• Perform other related duties as assigned

Skills/Abilities:

• Strong attention to detail with high accuracy in data entry and reconciliation
• Excellent organizational and time management skills with the ability to meet strict deadlines
• Strong problem-solving and analytical abilities
• Ability to handle confidential information with discretion and professionalism
• Effective interpersonal and communication skills (written and verbal)
• Proficiency in Microsoft Excel
• Ability to work collaboratively across departments

Education/Experience:

• Minimum of 3+ years of full-cycle payroll processing experience required
• Hands-on experience with ADP payroll systems (Workforce Now strongly preferred)
• Strong knowledge of multi-state payroll tax laws and compliance requirements
• Experience with year-end filings (W-2, ACA/1095, EEO reporting, etc.)

Preferred:

• Certified Payroll Professional (CPP) designation
• Experience with payroll reconciliations and general ledger integration
• Familiarity with internal or external payroll audits

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer

Work Environment:

• Fast-paced environment with strict payroll deadlines
• Collaborative, team-oriented setting

Work Schedule:

• This is a fully onsite role based in Brooklyn Center, MN
• Monday to Friday, 8:00 AM to 5:00 PM
• Occasional overtime may be required during peak payroll periods or year-end processing

If you are a detail-driven payroll professional looking to make an impact in a growing organization, we invite you to apply and join our team at Mobile Air & Power Rentals!

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