Full-Charge Bookkeeper - Healthcare Practice Experience Required

Job Description

Job Description

This is not an entry-level bookkeeping position . The ideal candidate will have strong hands-on experience managing financial transactions, reconciliations, accounts payable and receivable, general ledger activity, financial reporting, and QuickBooks within a healthcare environment.

The Full-Charge Bookkeeper will work closely with leadership, including the CEO, management, and accounting professionals, to maintain accurate financial records, monitor expenses, reconcile accounts, and provide timely financial information necessary for business operations.

Key Responsibilities

• Manage day-to-day bookkeeping and maintain accurate financial records for the organization.
• Maintain and reconcile the general ledger, bank accounts, credit cards, and other financial accounts .
• Manage accounts payable and accounts receivable , including invoice processing, payments, outstanding balances, and account reconciliation.
• Record and categorize financial transactions accurately in QuickBooks .
• Perform daily, weekly, and monthly financial reconciliations and identify discrepancies.
• Assist with month-end and year-end closing activities and ensure financial records are complete and accurate.
• Prepare and maintain profit and loss statements, balance sheets, cash-flow information, expense reports, and other financial reports for management.
• Track organizational expenses and assist leadership with expense allocation and budget monitoring.
• Maintain supporting documentation for financial transactions, invoices, payments, deposits, and adjustments.
• Work with management and accounting professionals to research and resolve financial discrepancies.
• Assist with payroll-related reconciliations and financial recordkeeping as needed.
• Maintain organized records for audits, tax preparation, financial reviews, and regulatory requirements.
• Apply an understanding of healthcare/medical practice financial operations , including the relationship between patient revenue, insurance payments, billing activity, deposits, and accounting records.
• Collaborate with billing/revenue-cycle staff when financial information requires reconciliation or investigation.
• Maintain strict confidentiality when handling employee, patient, business, and financial information.
• Identify inconsistencies, unusual transactions, or financial discrepancies and bring concerns to management promptly.
• Complete financial reports and assigned projects accurately and within established deadlines.

Qualifications

• Prior bookkeeping/accounting experience within a healthcare organization, physician practice, medical group, or similar healthcare setting required.
• Strong full-charge bookkeeping experience.
• Strong working knowledge of QuickBooks required .
• Experience with accounts payable, accounts receivable, bank reconciliations, general ledger maintenance, and financial reporting.
• Experience preparing or working with P&L statements and balance sheets .
• Strong Microsoft Excel skills, including the ability to organize and analyze financial information.
• Understanding of basic accounting principles and financial controls.
• Healthcare revenue-cycle or medical billing knowledge is highly preferred.
• Ability to identify and research discrepancies rather than simply process transactions.
• Excellent attention to detail and numerical accuracy.
• Strong organizational and time-management skills.
• Ability to manage multiple priorities and meet deadlines independently.
• Strong written and verbal communication skills.
• Ability to handle confidential financial and healthcare-related information appropriately.

Preferred Qualifications

• 3–5+ years of bookkeeping/accounting experience.
• Experience working in a multi-location physician practice or medical organization .
• Experience collaborating with medical billing/revenue-cycle departments.
• Experience supporting month-end close, financial reporting, audits, or outside accountants.
• Bachelor's or Associate degree in Accounting, Finance, Business Administration, or a related field preferred.