Executive Assistant

GHRA Warehouse and Distribution Center7110 Bellerive, Houston, TX 77036The Greater Houston Retailers Cooperative Association, Inc. is one of the leading independent convenience store cooperatives in the Nation. GHRA provides many benefits and values to its members. GHRA operates a full-service warehouse and distribution center supplying goods and services to the convenience store industry.General Summary:Reports to the Vice President of Supply ChainAccountable for providing customer service, secretarial, clerical and administrative support with the purpose of ensuring that company’s front office is functioning in an effective and efficient manner.Primary Responsibility:Responsible for handling front office reception and administration duties, including greeting customers and guests and answering phones, handling company inquiries, and sorting and distributing mail.Essential Functions:Assists the VP on daily / weekly planning and their scheduleTracks quarterly events and communicates efficiently with all leadersAnswers telephones, routes calls, takes messages, and provides general informationGreets and directs visitors; answers routine inquiriesContacts various staff members to assist guests as neededDistributes correspondence and other material to appropriate individualPerforms a variety of routine typing assignmentsDrafts basic correspondence, enter data, and print letters, labels, reports, and/or other materialsEstablishes, maintains, processes, and/or updates files, records, and other documents.Schedules appointments, meetings, and conferencesOrders, stocks, and/or distributes office suppliesOperate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computersPerforms routine and scheduled maintenance of office propertiesPerforms other duties as assigned or requestedExperience and Skills:1 - 2 years of front desk/service desk/receptionist experienceExcellent written and verbal communication skillsExcellent customer service skillsProficient in mathematicsProficient in Microsoft Office, including Outlook, Excel, Power Point and WordSelf-motivated, detail-oriented, energetic, and highly organizedExcellent verbal and written communication skills in EnglishProficiency in Urdu and/or Gujarati is a strong plus.Educational Requirements:High School Diploma or equivalentPhysical Requirements:May be standing or sitting for extend period of timesExtended period of time working in front of computer monitorSome days of prolonged walkingMust be able to lift 50 lbs.The above statements reflect the general duties and responsibilities necessary to describe the principal functions of the job, as identified, and shall not be considered an exhaustive list of job responsibilities which may be inherent in the job. Responsibilities are subject to change. #J-18808-Ljbffr