Executive Assistant Senior

Executive Assistant - SeniorThe Executive Assistant - Senior proactively anticipates needs to support a variety of administrative functions for a system executive leader or leadership team with significant system influence in a time sensitive, accurate, and confidential nature using discretion and diplomacy.Office location is St. James Hospital: 400 South Clark Street, Butte, MT.Preferred skill sets: highly organized and detail-oriented, able to manage multiple competing priorities, exercise sound judgment and discretion, communicate professionally with executives, staff, and external stakeholders, proactively solve problems, handle sensitive and confidential information, coordinate complex schedules, and address concerns or complaints with professionalism and tact. Also, strong Microsoft skills to include Teams, Outlook, and PowerPoint.Essential FunctionsPrimary responsibilities include partnering with the leader on task management and coordinating high-stakes, strategic initiatives, and serving as a liaison with other internal and external stakeholders. Work is broad in scope and may involve system-level coordination with multiple markets, facilities, sites, service lines/departments, and boards.Caregiver understands the business strategy and works as a competent auxiliary member of the leadership team actively supporting team goals and priorities and developing procedures and processes to ensure successful execution of team strategy. This caregiver will create and modify documents and presentations, track and influence performance metrics, and serves as a thought partner to their assigned leader(s).The Executive Assistant - Senior provides advanced meeting support including event coordination, remote meeting management, facilitation and creation of meeting materials, and management of multimedia needs.Additionally, this caregiver proactively manages executive calendar and email, correspondence, travel/expense management, response to inquiries and requests and support of system needs and priorities. The Executive Assistant - Senior may supervise other administrative caregivers.SkillsTeam SupportMeeting FacilitationAnswering TelephonesOffice AdministrationCommunication WorkCommunicationInterpersonal CommunicationLeadershipPeople ManagementOrganizing MeetingsMeeting ManagementOrganizingRequired QualificationsDemonstrated experience supporting an executive director, multiple managers or functional area in an office setting, or system leaderDemonstrated ability to work efficiently and effectively in an independent mannerDemonstrated ability to exercise sound judgement and professional behavior while acting decisivelyDemonstrated organizational and problem-solving skills with high attention to detailDemonstrated experience managing calendars, correspondence, travel/expenses, remote and in-person meetingsDemonstrated interpersonal skills with internal and external senior-level leadersDemonstrated proficient verbal and written communication skills including discernment, spelling, punctuation, and grammarDemonstrated proficient time management, ability to prioritize and flex work to align with business operational prioritiesDemonstrated ability to manage conflicting priorities without loss of composurePreferred QualificationsBachelor's degree. Education must be obtained through an accredited institution. Degree will be verified.Experience working in a matrixed healthcare settingLeadership experience (e.g., providing training to others on their job duties, coordinating the work of others, coordinating projects, acting as a team lead, and directly supervising others)Physical RequirementsOngoing need for employee to see and read information, labels, documents, monitors, identify equipment and supplies, and be able to assess customer needs.Frequent interactions with providers, colleagues, customers, patients/clients and visitors that require employee to verbally communicate as well as hear and understand spoken information, needs, and issues quickly and accurately.Manual dexterity of hands and fingers to manipulate complex and delicate supplies and equipment with precision and accuracy. This includes frequent computer use for typing, accessing needed information, etc.For roles requiring driving: Expected to drive a vehicle which requires sitting, seeing and reading signs, traffic signals, and other vehicles.Location: St James HospitalWork City: ButteWork State: MontanaScheduled Weekly Hours: 40The hourly range for this position is listed below. Actual hourly rate dependent upon experience. $29.77 - $45.34