Benefits Specialist

Job Description

Job Description

**CONTRACT ROLE - Benefits Specialist**

**100% ON-SITE - FREMONT, CA**

We are looking for a Benefits Specialist to support benefits administration for a healthcare organization in Fremont, California. This is an estimated 3-4 month Contract position focuses on helping employees and internal stakeholders with enrollment-related questions, maintaining accurate records, and ensuring benefit processes run smoothly. The ideal candidate brings hands-on experience with benefits operations, strong spreadsheet skills, and the ability to manage detailed administrative work in a fast-paced environment.

Responsibilities:

• Oversee the shared benefits mailbox and provide timely, accurate responses to employee questions involving enrollment periods and follow-up benefit updates.

• Coordinate administrative support for benefits programs by tracking Medicare reimbursements, handling payment-related paperwork, and organizing supporting records.

• Assist with both advance and follow-up enrollment activities, including entering information into internal systems and preparing employee communications.

• Maintain detailed Excel trackers to monitor benefit-related activity, status updates, and required follow-through.

• Use HR and benefits platforms to complete routine transactions, verify records, and support day-to-day program administration.

• Partner with HR team members to support onboarding and related benefit processes for employees as needed.

• Help ensure documentation is complete, current, and properly stored to support compliance and reporting needs.

• Process time-sensitive benefit invoices - weekly & monthly

• At least 4 years of experience in benefits administration or a closely related HR support function.

• Working knowledge of Medicare processes and familiarity with pension-related benefit programs.

• Proficiency with Excel, including maintaining trackers and managing detailed data accurately.

• Experience using HRIS or benefits systems to complete administrative tasks and review employee information.

• Prior experience with the required internal benefits platform.

• Workday exposure is preferred.

• Background in healthcare, hospital, or social assistance settings is preferred.