Financial Manager

Summary

The Financial Manager performs and coordinates the administrative analytical technical and professional work related to the budget finance and procurement functions of the court. The incumbent provides support for the entire court regarding financial and budget matters and is responsible for the financial operations and preparation of the courts budget. The incumbent provides leadership and oversees the work of the finance budget and procurement staff.

Duties

• Manages develops and mentors professional staff involved in financial and budget activities and procurement functions including establishing standards assigning and reviewing work evaluating performance and handling disciplinary actions. Monitors cross training. Implement staff procedures and conducts staff meetings. Identifies issues and resolves disputes. Maintains accurate documentation statistics and employee records. Routinely checks work products and processes and provides coaching training and guidance as required. Make recommendations regarding employee appointments promotions discipline and separations. Coordinates staff training to ensure that required certifications are met and maintained.
• Assists Clerk of Court by overseeing and managing the U.S. District Courts financial processes on a day-to-day basis including planning estimating projecting monitoring and reporting.
• Supervises the day-to-day accounting financial and procurement functions of the court. Oversees the maintenance and analysis of accounting records supporting all funds deposited to or disbursed from the U.S. Treasury including fees fines restitution penalties and forfeitures money paid pending the outcome of litigation court and the Administrative Office of the United States Courts guidelines. Directs the preparation of reports and financial statements for submission to the U.S. Treasury the Administrative Office and other court officials.
• Works with allied court agencies in providing and obtaining information and resolving matters. Makes recommendations for improving the courts financial management including methods systems and procedures.
• Assists in the development and oversight of internal controls including audit processes to ensure proper segregation of accounting functions and to assist in the prevention of errors and detection of fraud.
• Oversee the creation of accurate reliable and user-friendly manuals handbooks job aids web content and other training materials.
• Coordinates annual internal controls self-assessment ensuring compliance with rules regulations and statutes governing internal controls.
• Assess staff training needs analyzing difficulties and knowledge gaps. Assists in the initiation and maintenance of a comprehensive training program for all employees having financial and procurement responsibilities and duties. Ensures that employees are kept informed of regulations and procedures issued by the Administrative Office relating to financial matters.
• Reviews vouchers for payment of appropriated and non-appropriated funds. Maintains and monitors the Judiciary Payroll Projection System (JPPS) used to project salaries. Performs bi-weekly reconciliation of personnel costs.
• Responds to requests and answer procedural questions from judges management and staff. Provides customer service and resolves difficulties while complying with regulations rules and procedures. Complies with the Code of Conduct for Judicial Employees and court confidentiality requirements. Demonstrates sound ethics and good judgment at all times. Handles confidential and sensitive information appropriately.
• Performs bank and treasury reconciliation. Prepares reports and financial statements for submission to the US Treasury the Administrative Office of the US Courts and other court officials as necessary.
• Develops and maintains a system to provide for the appropriate investment of registry funds. Ensures all orders of the court involving the registry fund account are carried out promptly and accurately and performs the requisite accounting for same. The duty involves extensive knowledge of court rules processes and procedures as impacting upon the administration and disbursement of registry funds.
• Research and analyze financial related questions programs trends and areas for efficiency/improvement attributed to the data being developed and respond or prepare written correspondence as required. Conduct work measurement and work productivity studies related to finance and associate activities and prepare reports.
• Performs other duties as assigned by the Clerk of Court.

Requirements

Conditions of employment

• Candidates must be United States citizens or be in the process of obtaining citizenship to work for the United States.
• All application information is subject to verification. The Financial Manager position is a High-Sensitive position within the federal judiciary. If a background investigation has not been completed within the past five (5) years the final applicant(s) will have to complete a background check investigation including an FBI fingerprint check and periodic updates every five years. Employment will therefore be considered provisional pending the successful completion of the background investigation and retention depends upon a favorable suitability determination.
• Judiciary employees are required to adhere to the Code of Conduct for Judicial Employees.

Qualifications

Completion of a bachelors degree from an accredited university in accounting finance or closely related field. A minimum of six years of post-graduate specialized experience in budget financial accounting or related field; procurement administration experience and attention to detail is addition three years of the six years of experience must have been in a position with substantial management and supervisory responsibility. Management experience that provided an opportunity to gain skill in developing interpersonal work relationships required to lead employees the ability to exercise mature judgment and knowledge of concept of management and the ability to understand the managerial policies applicable to the US District Court. Must possess outstanding leadership organizational project management and human relations skills.

Specialized experience and supervisory experience in a financial environment; experience in auditing and internal controls review and implementation; strong written and oral communication skills; excellent organizational and interpersonal skills; demonstrated ability to apply a body of rules regulations and laws; knowledge and proficiency in Excel Word and other Windows based applications; ability to work successfully in a fast paced team environment.

PREFERRED QUALIFICATIONS:

• An advanced degree in accounting finance or related field from an accredited educational institution. Accreditation as a Certified Public Accountant.
• Prior experience working in budget and/or finance in a federal court unit. Extensive knowledge of financial and accounting management federal judiciary budget guidelines and policies including allocation formulas processes and guidelines.
• Knowledge of automation systems preferably experience with JIFMS strong analytical and interpersonal skills including the ability to communicate effectively both orally and in writing.

PERSONAL CHARACTERISTICS:

A successful candidate must have unquestioned integrity superior organizational and analytical skills detailed oriented and have the ability to problem solve and exercise sound judgement. Demonstrate sound ethics maintain a professional demeanor and presence possess effective verbal and written communication skills ability to work with a wide variety of people with diverse backgrounds manage multiple demands in a fast paced work environment ability to compile information within established time frames follow detailed instructions accurately and ability to adapt to change.

Education

Completion of a bachelors degree from an accredited university in accounting finance or closely related field.

Additional information

The Financial Manager is an excepted service position serves at the pleasure of the court and is an at will employee who can be terminated with or without cause.

To review the complete job posting please visit: UNITED STATES DISTRICT COURT FOR THE DISTRICT OF UTAH.

Candidates should be committed to improving the efficiency of the Federal government passionate about the ideals of our American republic and committed to upholding the rule of law and the United States Constitution.

Required Experience:

Manager