Executive Assistant, Capital Markets

Executive Assistant, Capital Markets

Dallas, Texas, United States

At Northmarq, you can be part of something special. Northmarq is a unique capital markets resource for commercial real estate investors, providing our clients access to experts in debt, equity, investment sales, loan servicing, and fund management. We offer you a career path with best-in-class training, and we foster inclusive teams committed to collaboration, mentoring, and growth. At Northmarq, we will help you unlock your potential – whether you are an industry veteran or you're just getting started. Your new career is waiting. Start something special today. Northmarq was voted by Real Estate Forum as one of The Best Places to Work in Commercial Real Estate!

Northmarq is seeking a highly organized, polished, and proactive Executive Assistant to support the President, Capital Markets. This is a full-time, in-office position based in our Dallas office. This is a high-impact role for a trusted partner who can bring structure, judgment, and steady support to a fast-moving environment.

This Executive Assistant will serve as a true right hand to the President, helping create leverage by managing priorities, communications, scheduling, travel, follow-through, and the many shifting priorities that come with supporting a senior executive in a fast-paced environment. The ideal candidate is an exceptional communicator with strong writing skills, sound judgment, and the ability to anticipate needs, think ahead, stay closely aligned with the President's priorities, and manage communications and sensitive matters with professionalism and discretion.

This is an opportunity for someone who thrives in executive support, values being a strategic partner, and takes pride in helping a senior leader operate at a high level.

This position is an in-office position, with an immediate start date.

What You'll Do

• Serve as a trusted right-hand partner to the President, Capital Markets, helping create leverage across priorities, communication, scheduling, and follow-through
• Manage a complex and shifting calendar with strong prioritization, coordination, and follow-through
• Coordinate travel, itineraries, expenses, meetings, and related logistics
• Prepare, draft, and manage executive communications, including emails, correspondence, and other written materials, with professionalism, sound judgment, and careful attention to tone and audience
• Help manage priorities, incoming requests, and sensitive matters requiring the President's attention, exercising discretion, judgment, and strong follow-through
• Prepare presentations, reports, and other executive materials as needed
• Anticipate needs, track action items, support follow-up, and help keep priorities moving with strong forward-thinking execution
• Coordinate key meetings, events, conferences, and leadership engagements
• Maintain organized files, records, and quick-reference materials
• Support special projects and evolving business needs as they arise
• Partner across teams and functions to keep communication and execution running smoothly

What We're Looking For

• 5+ years of executive administration and/or office management experience, with a minimum of 3+ years supporting senior leaders in a direct executive support capacity. Paralegal background is a plus
• Excellent written and verbal communication skills, with the ability to draft, edit, and manage executive correspondence with professionalism and sound judgment
• Exceptional organizational skills, attention to detail, and the ability to anticipate needs, think ahead, and manage competing priorities
• Strong judgment, discretion, and experience handling highly confidential information
• A proactive, resourceful, service-oriented mindset and the ability to build strong working relationships across the organization
• Comfort operating in a fast-paced environment that requires responsiveness, adaptability, and occasional flexibility beyond standard business hours
• Strong Microsoft Office skills, especially Word, Excel, and PowerPoint; Salesforce or similar CRM experience is a plus
• Ability to travel occasionally, approximately 6–8 times per year, in support of key meetings, conferences, and company events.

Northmarq offers a highly competitive benefits package including: medical, dental, vision, paid time off, 401K match and an annual discretionary contribution based on business performance, paid parental leave and adoption assistance, education assistance, volunteer paid time off, charitable contribution match and so much more!