Office Operations Specialist

Office Operations Specialist Lincolnwood, IL Part-Time | Onsite | $20-$24 per hour Approximately 25-30 hours per week

Vitaline Clinical Hydration Solutions is a rapidly growing, compliance-focused healthcare organization dedicated to improving patient outcomes through innovative clinical services. We are seeking a highly organized and people-focused Office Operations Specialist to support the day-to-day operations of our corporate headquarters while creating exceptional employee and guest experience. This is an excellent opportunity for a proactive professional who enjoys wearing many hats, thrives in a collaborative environment, and takes pride in keeping an office running efficiently.

Why You'll Love Working Here

• Paid Time Off
• Employee Wellness Initiatives
• Professional Development Opportunities
• Collaborative and Supportive Team Environment

About the Role

The Office Operations Specialist serves as the operational hub of our headquarters, ensuring daily office functions run smoothly while supporting workplace organization, employee engagement, and administrative operations. This role works closely with leadership and multiple departments to maintain an efficient, welcoming, and well-organized office environment.

Key Responsibilities

• Coordinate day-to-day office operations and administrative activities
• Serve as the primary point of contact for visitors, vendors, deliveries, and general office inquiries
• Manage office, kitchen, and supply inventory and coordinate vendor relationships
• Process employee expense reports and travel reimbursements
• Create and maintain forms and documents using JotForm and DocuSign
• Coordinate new hire workstation setup and office onboarding logistics
• Support employee engagement initiatives, wellness programs, and office events
• Design employee communications and recognition materials using Canva
• Assist with internal communications and administrative projects
• Provide administrative support to leadership and Human Resources as needed
• Perform other related duties consistent with the role

Qualifications

• 2+ years of experience in office administration, office coordination, or workplace operations
• Excellent organizational and time management skills
• Strong customer service and interpersonal skills
• Outstanding written and verbal communication skills
• Ability to prioritize multiple responsibilities in a fast-paced environment
• Proficiency with Microsoft Office, including Outlook, Word, and Excel
• Experience with Canva, Expensify, DocuSign, or similar platforms preferred

Education: Associate's degree preferred, or an equivalent combination of education, training, and professional experience.

Why Join Vitaline Clinical Hydration Solutions?

Vitaline offers a collaborative, mission-driven environment where every team member plays an important role in our success. As our Office Operations Specialist, you'll help create an organized, welcoming workplace while supporting the employees and leaders who make our mission possible. We are proud to be an equal opportunity employer and encourage qualified candidates of all backgrounds to apply. Apply today to join a growing team that's making a difference every day.