Human Resources Coordinator

Human Resources Coordinator

Department: Human Resources

Employment Type: Full Time

Location: Pleasanton, CA

Reporting To: Haley Bukowski

Compensation: $80,000 - $105,000 / year

Description

Scope


The Human Resources Coordinator is responsible for supporting day-to-day HR operations across the organization, including recruiting coordination, onboarding, employee data management, compliance, and general HR administration. This role contributes to delivering a consistent, high-quality employee experience while building foundational HR knowledge within a fast-paced construction environment.


Reporting Relationship


This position reports directly to the HR Director. Collaborates with Talent Acquisition, Payroll, Operations, and Corporate Support Teams.


Key Responsibilities

Talent Acquisition & Workforce Planning

• Coordinate recruiting activities including interview scheduling, candidate communications, career fairs, and recruiting events.
• Support job postings, applicant tracking, background screening, pre-employment activities, and onboarding.
• Assist with internship and college recruiting programs.
• Maintain recruiting records and ATS data.

Employee Experience & HR Partnership

• Serve as a responsive first point of contact for employee questions.
• Support onboarding, offboarding, recognition, and engagement initiatives.
• Coordinate employee communications and HR events.
• Escalate employee relations concerns appropriately while maintaining confidentiality.

Total Rewards & HR Operations

• Maintain HRIS data integrity.
• Support benefits, payroll coordination, leave administration, and HR transactions.
• Assist with annual HR processes and reporting.

Talent Development & Performance

• Coordinate training and LMS administration.
• Support performance management cycles.
• Maintain training records and certifications.

Compliance, Continuous Improvement & Organizational Excellence

• Maintain compliance with policies and employment laws.
• Support audits and documentation.
• Identify process improvements and participate in HR projects.

Skills, Knowledge and Expertise

Technical
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Familiarity with HRIS and ATS systems (ADP preferred)
• Basic understanding of HR processes and compliance requirements


Business and Management
• Strong organizational and time-management skills
• Ability to manage multiple priorities and deadlines
• Understanding of administrative workflows and business operations


Interpersonal
• Strong written and verbal communication skills
• Ability to provide responsive and professional employee support
• Collaborative approach with cross-functional teams


Personal
• Detail-oriented and highly reliable
• Proactive with strong follow-through
• Team-oriented with a customer-service mindset


Qualifications
• Bachelor's degree in Human Resources, Business, or related field preferred
• 0-2 years of HR or administrative experience
• Experience with HRIS or ATS systems preferred


Work Environment
• Primarily office-based with standard business hours
• May support multiple regions or teams
• Typical indoor office environment


Benefits

• 100% ESOP
• Competitive Pay
• Bonus Program
• Medical/Dental/Vision Insurance
• PTO/Sick
• 100% Life Insurance
• 401(K) with Match
• Student Debt Program

Physical Demands:
Performance of the required duties will require physical ability to climb permanent and temporary stairs, passenger use of construction personnel hoists, ability to climb ladders and negotiate work areas under construction. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus. Performing this job requires use of hands to finger, handle, or feel objects, tools or controls, sit, talk and hear, stand, climb, balance, stoop, kneel, crouch, or crawl.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Work Environment:
While performing the duties of this job, the employee regularly works on-site at the construction work site where the employee is exposed to moving mechanical parts, high precarious places, fumes or airborne particles, outside weather conditions and risk of electrical shock. The noise in these work environments is usually moderate to very loud.

These are considered the core responsibilities of the position. Employees are encouraged to reach beyond their current responsibilities in an effort to foster professional growth, but only as they are able to remain accountable for their core responsibilities.

Equal Employment:

W.E. O'Neil is committed to an inclusive environment for all employees and applicants and will make all employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability or veteran status.