Committee Coordinator

Job Description

The Committee Coordinator is responsible for providing administrative and logistical support for the Safety and Compliance Committee(s), maintaining oversight that all committee activities, meetings, documentation, and processes are efficiently managed and compliant with OPTN governance and HRSA oversight requirements. This role requires a strong ability to maintain detailed records, facilitate secure and transparent communication, and support coordination efforts with internal teams, HRSA, contractors, and committee stakeholders.

Reporting to the Committee Operations Leads, the Committee Coordinator plays a pivotal role in ensuring timely management of committee administration, maintenance of rosters and records, and coordination of committee activities. The Coordinator focuses on implementing established processes while providing detailed documentation, logistical support for meetings, and adherence to organizational protocols for the execution of committee functions.

Key Responsibilities

1. Committee Administration

• Assist in documenting and maintaining committee procedures, structures, operational manuals, and decision-making processes as outlined in the Safety and Compliance Committee(s) Management Draft Plan.

2. Meeting Coordination and Facilitation

• Provide full administrative and technical support for virtual committee meetings, including scheduling, securing platforms, and distributing agendas and supporting materials.

• Collaborate with Committee Operations Lead, committee leaders, members, and HRSA staff to draft detailed meeting documentation, including agendas and presentation slides.

• Facilitate the accurate preparation and timely submission of meeting minutes, summaries, raw and clean transcriptions, and electronic recordings within required timeframes.

• Prepare de-identified meeting summaries for public posting on the OPTN website, ensuring compliance with information security and transparency standards.

3. Process Management and Communication

• Monitor and track committee activity milestones, timelines, and accountable parties to provide progress visibility for HRSA, OPTN leadership, and relevant stakeholders.

• Respond to information requests from the Safety and Compliance Committee(s), HRSA, or other stakeholders by triaging, tracking, and providing prompt responses.

• Provide regular updates and communication of committee activities and accomplishments to HRSA, the Committees, the OPTN Board, and other relevant stakeholders through secure channels.

4. Records and Reports Management

• Maintain accurate recordkeeping and documentation for all Safety and Compliance Committee(s) activities, including records related to committee composition, training, and decision-making processes.

• Assist in the preparation and submission of required deliverables in compliance with contractual timelines and organizational standards, including trackers, dashboards, manuals, and reports.

• Provide ongoing access to critical documentation, operational data, and updated SOPs as required by HRSA and committee stakeholders.

Qualifications

Education

• Bachelor’s degree in business administration, healthcare management, public administration, or a related field.

Experience

• Minimum 2 years of relevant experience in roles involving administrative support, committee coordination, project management, or similar operations.

• Experience in healthcare processes, compliance, or governance-related activities is preferred.

Skills and Competencies

• Strong organizational skills and attention to detail, with the ability to manage complex workflows, sensitive data, and competing deadlines.

• Familiarity with tracking tools, databases, and collaboration platforms for record-keeping and data management.

• Proficiency in systems such as Microsoft Office Suite and virtual meeting platforms.

• Excellent verbal and written communication skills for preparing detailed documentation, meeting materials, and correspondence.

• Ability to collaborate effectively with diverse stakeholders, including HRSA, contractors, committee leaders, and government entities.

• Must be able to obtain a Public Trust clearance
• LOCATION: Remote

GDIT IS YOUR PLACE

• At GDIT, the mission is our purpose, and our people are at the center of everything we do.
• Growth: AI-powered career tool that identifies career steps and learning opportunities
• Support: An internal mobility team focused on helping you achieve your career goals
• Rewards: Comprehensive benefits and wellness packages, 401K with company match, and competitive pay and paid time off
• Flexibility: Full-flex work week to own your priorities at work and at home
• Community: Award-winning culture of innovation and a military-friendly workplace

The likely salary range for this position is $73,965 - $80,500. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range.

Total Rewards at GDIT

• Our benefits package for all US-based employees includes a variety of medical plan options, some with Health Savings Accounts, dental plan options, a vision plan, and a 401(k) plan offering the ability to contribute both pre and post-tax dollars up to the IRS annual limits and receive a company match.
• To encourage work/life balance, GDIT offers employees full flex work weeks where possible and a variety of paid time off plans, including vacation, sick and personal time, holidays, paid parental, military, bereavement and jury duty leave.
• GDIT typically provides new employees with 15 days of paid leave per calendar year to be used for vacations, personal business, and illness and an additional 10 paid holidays per year.
• Paid leave and paid holidays are prorated based on the employee’s date of hire.
• The GDIT Paid Family Leave program provides a total of up to 160 hours of paid leave in a rolling 12 month period for eligible employees.
• To ensure our employees are able to protect their income, other offerings such as short and long-term disability benefits, life, accidental death and dismemberment, personal accident, critical illness and business travel and accident insurance are provided or available.
• We regularly review our Total Rewards package to ensure our offerings are competitive and reflect what our employees are told they value most.

Our Identity Verification Process

As part of the hiring process, we will ask you to complete an identity verification process that leverages advanced biometrics and artificial intelligence to ensure authenticity and protect against identity fraud. You are expected to be on camera during virtual interviews. We reserve the right to take your picture to verify your identity and prevent fraud. By proceeding, you authorize the collection, processing, and use of your biometric data for identity verification and security purposes.

About Our Work

We are GDIT. A global technology and professional services company that delivers technology solutions and mission services to every major agency across the U.S. government, defense and intelligence community. Our 26,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation. We operate across 50+ countries worldwide, offering leading mission-ready capabilities in AI, cloud, cyber and software development.

Equal Opportunity Employer / Individuals with Disabilities / Protected Veterans