Senior Payroll Specialist

Payroll Specialist

The Specialist will be responsible for all activities related to the preparation and settlement of the company's multi-entity payroll. They will oversee accurate and timely processing of payroll for all employees and contractors across 4 continents. The ideal candidate will have a strong understanding of multi-state US payroll and global payroll administration, as well as some experience with accounting responsibilities. Experience in a Professional Services, Staffing, or Technology Consulting Firm strongly preferred.

This position is 100% remote from anywhere in the US or Canada, but must work Eastern Time zone hours. The Payroll Specialist will report to the Global HR Operations Manager.

Key Responsibilities

Payroll Administration:

• Ensure seamless processing of payroll for all employees and contractors, ensuring earnings, withholding, deductions, expense reimbursements, and all other items associated with pay are calculated accurately and implemented properly.
• Maintain and update payroll records, including timesheets, tax information, and direct deposit details.
• Oversee multi-state US payroll tax compliance.
• Address and resolve payroll discrepancies in a timely manner.
• Prepare payroll reports for management, including payroll summaries, tax filings, and wage reports.
• Ensure compliance with country-specific payroll regulations.
• Assist with onboarding new employees and contractors.
• Maintain and update employee records, ensuring data accuracy and confidentiality.
• Communicate with clients as needed to answer questions.

Accounting:

• Ensure accurate financial reporting related to payroll, such as payroll audits.
• Collaborate with the finance team as needed to ensure invoices are processed and payments are made on time.
• Input financial data into accounting software and spreadsheets.

Employee Support:

• Serve as the point of contact for employees regarding payroll inquiries.
• Support employees in understanding their paychecks, benefits, and company policies.
• Occasionally assist employee benefits administration, including enrollment and changes.

Qualifications and Experience

• Education: Bachelor's degree in Human Resources, Business Administration, Accounting, or a related field preferred. Equivalent experience will be considered.
• Minimum of 2 years of experience with end-to-end payroll in the US across multiple states, as well as 2 years of experience with global payroll administration required (experience in South America and Europe a big plus).
• Experience with accounting such as AP/AR strongly preferred.

Skills

• High level of proficiency with payroll software and HRIS systems.
• Experience with accounting software such as Quickbooks.
• Strong knowledge of payroll regulations and HR best practices for US and global payroll.
• High level of proficiency in MS Office, particularly Excel and Word.
• Excellent organizational and multitasking abilities.
• High attention to detail and accuracy.
• Strong communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information.
• Problem-solving skills and the ability to work both independently and as part of a team.

Fluency in Spanish and/or French highly preferred.