HR/IS Specialist

Job Description

Job Description

Summary of Position:

The HR IS Specialist is responsible for managing facility materials, company property, and Information Security (IS) protocols to protect the assets of Hyundai Transys Seating System. This position integrates general administrative support with rigorous data and physical security management. The role also supports the Human Resources division with personnel-related security and administrative tasks as assigned.

Corporate:

• Adheres to the HTGSS policies and procedures
• Learns, demonstrates and upholds HTGSS Core Values
• Complies with all HTGSS Certification standards; Management System (TS16949), Environmental ISO 14001-2015 and Health and Safety ISO 45001-2018 policies and procedures
• Treats all HTGSS team members with respect and professional courtesy
• Always strives to maintain a positive work environment
• Manages the department budget efficiently as per approved annual budget
• Performs additional assignments / duties as assigned

EHS

• Adhere to all safety policies and procedures
• Complies with all safety policies and 5S clean philosophy to maintain a safe, clean working environment
• Meets company safety goals

Technical:

• Manage and maintain a comprehensive inventory listing of all IT hardware assets and office vehicles.
• Oversee the issuance and management of user accounts and security badges to ensure authorized access.
• Conduct regular audits of network permissions and security camera (CCTV) systems to prevent unauthorized access.
• Administer internal safety and data protection education to enhance employee security awareness.
• Oversee office support management and scheduling including administrative and reception support.
• Arrange all invoices and document/item(s) sending and logistics.
• Handle travel arrangements (domestic and international) for employees on business trips.
• Manage office vendors, contractors, and lease registration and onboarding.
• Oversee office renovation, remodeling, and relocation projects.
• Manage and maintain all office assets, including inventory listing, registration, renewals, and periodical service.
• Assisting in handling office emergencies and performing routine checks and maintenance tasks.
• Ensuring in handling office documents and legal papers are up to date and valid and stored securely.
• Workplace management project: develop strategic facility goals, monitoring space allocations, and ensuring efficient space use.
• Order office supplies as needed and as budgeted, including Business Cards and plaques.
• Make payments and routine purchases of the company, including stationery, paper, and printer ink.
• In charge of payments for electricity, water, telephone, and other expenses.
• Maintain and supervise the assets purchased and prepare periodic reports for budget meetings.
• Establish relations with external parties, such as local governments, police, and mass organizations.
• Complete Pre-approval forms for Monthly invoice and submit for Purchase approvals.
• Assist Team members with completion of report of injury form and give completed form to EHS for investigation.
• Be primary contact for Utilities, Verizon wireless, and for leased vehicles for billing and assist with issues.
• Complete Daily Headcount/attendance report by department.
• Other duties as assigned

Reporting:

• Reports to: Human Resources Manager

Benefits:

• 401(k)
• Healthy Insurance
• Life Insurance
• Supplemental Insurance
• Dental Insurance
• Vision Insurance
• Paid time off

Competency Requirements:

1. Confidentiality : Adheres to the upmost confidentiality; particularly in regard to handling employment/personal information. Works with the team to ensure that all information from within the department is kept private.
2. Multitasking : Must possess the ability to change from one task to another in quick manner based on company needs
3. Communication: Works to insure respectful, timely, accurate and appropriate communication across all levels of the organization.
4. Initiative : Identifies problems and takes action to address current or future problems. Proactively engages to solve issues verses simply thinking about future actions.
5. Engagement : Engages team members in developing goals, executing plans and delivering results (output). Motivates team members through clear and consistent communication. Models' adaptability. Uses collaboration and influence skills to achieve successful outcomes.
6. Leads by Example: Sets a good example for peers to follow.
7. Integrity : Performs in such a way as to inspire a high degree of trust and acceptance amongst co-workers across all departments
8. Customer Service Orientation: Focuses efforts on discovering and meeting the customer’s needs. Develops trust in all relationships internally and externally.
9. Organizational and Self Discipline : Efficiently organizes and executes assignments. Demonstrates self-discipline and reliability.
10. Analytical Skills / Problem Solving : Understands situations, problems, or issues by breaking them down into smaller pieces, or tracing the implications of a situation in a step-by-step way. Systematically organizes the parts of problems. Makes systematic comparisons of data or aspects, prioritizing, planning, and developing countermeasures.
11. Flexibility / Adaptability: Adapts and works effectively in a variety of situations and with various individuals or groups. Seeks and appreciates opposing perspectives on issues. Adapts approach as the requirements of the situation change. Changes or easily accepts change in organization or job requirements.
12. Works Safely: Strives for an accident-free workplace. Keeps safety at the “heart” of everything done. Treats safety as a personal responsibility and sees oneself as being responsible for the safety of others.
13. Teamwork : Contributes meaningfully to work group efforts by offering new ideas for improvement. Demonstrates a cooperative manner in dealing with supervisors and other team members. Does his/her part toward group effort
14. Mutual Respect and Support : Works cooperatively with others. Welcomes and takes advantage of opposing ideas and opinion is always respectful to others.

TECHNICAL COMPETENCY*

Displays knowledge & skills necessary to perform assigned duties; understands Processes, procedures, standards, methods and technologies related to assignments; demonstrates functional/technical literacy; participates in measuring outcomes of work; keeps current on new developments in field of expertise effectively uses available technology (automation, software, etc.)

*Applies companywide but are specifically defined per position essential functions.

Physical Demands and Work Environment:

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Regularly required to talk and hear
• Frequently required to sit, stand, squat, bend at the knees and waist, and walk
• Required to use hands to type, handle objects and paperwork
• Required to reach and hold on to items at chest level or reach above the shoulder
• May be required to lift and carry objects weighing up to 30 lbs.
• Required to use close vision and be able to focus
• Ability to work extended hours as needed
• Ability to travel domestic US and/or international if needed
• Required to wear PPE as required in each area

The employee generally works in indoor office and warehouse environments.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Hyundai Transys Georgia Seating System is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. Hyundai Transys Georgia Seating System is committed to achieving a diverse workforce through application of its equal opportunity, non-discrimination, anti-harassment policies in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. All employment decisions at Hyundai Transys Georgia Seating System are based on business needs, job requirements and individual qualifications without regard to race, color, religion or belief, sex, sexual orientation, gender identity, family or parental status, national origin, veteran status, disability or any other status protected by the laws or regulations in the locations where we operate.

Position Requirements and Qualifications

• Three (3) or more years of progressive HR work in Information Security, IT Asset Management, or General Affairs.
• Experience in Organizational Development solutions (Team Building, Process Mapping, Onboarding, Succession Planning, Leadership Development, etc.)
• Experience in Security Solutions (Access Control, User Account Management, Badge Systems, and CCTV Audit processes).
• Experience at an Automotive OEM and/or Tier 1 supplier is helpful
• Ability to perform basic data analysis, financial calculations, security risk assessment, and reasoning analysis
• College level mathematical skills with understanding of general business applications
• Ability to coordinate multiple projects and programs and prioritize activities under strict security deadlines.
• Ability to work effectively in both strategic and tactical roles
• Ability to create reports, business correspondence, and procedures
• Ability to exercise exceptional independent judgment and discretion with the ability to take initiative on assigned tasks without significant supervision
• Systematic thinking ability and strong liaison and management skills
• Detail oriented, logical, and methodical approach to problem solving
• High level of integrity and ability to always maintain extreme confidentiality.
• Resourceful and well organized
• Experience partnering with HR colleagues to address the needs of differing business units while considering alignment with company objectives
• Professional knowledge of employment law
• Excellent project, analytical, and verbal/written communication skills
• Must be able to maintain confidentiality at all times
• Action oriented with ability to get large projects completed with limited resources
• Excellent presentation, delivery, and facilitation skills; ability to engage an audience
• Ability to compile effective and concise visual reports in charts, graphs, and table format
• Ability to communicate and work well with all levels of the organization in a multicultural environment
• Demonstrated capability to interface and maintain effective relationships with all departments and team members in a multicultural and high-security environment.
• Thorough understanding and working knowledge of automotive plants and processes/principles, company products, trade terminology, security principles (Physical & Information Security) and manufacturing processes is a plus
• Strong verbal and written communication skills in English. Korean is a plus

Education:

• Human Resources, Information Technology, Computer Science or Business Administration degrees preferred.

Software Skills Required

• Highly proficient in Microsoft Office applications
• Experience working with ADP

This Position Description is intended as a summary of the job responsibilities for this particular position. HTGSS reserves the right to add, remove, and/or alter job responsibilities in whole or in part with or without notice. Additionally, all HTGSS team members are subject to all other HTGSS policies and procedures, including those set out in HTGSS’s Team Member Handbook.

This Position Description is not a contract. Every Team Member’s employment with HTGSS is voluntary and is subject to termination by the team member or HTGSS at will, with or without cause, and, with or without notice, at any time. Nothing in this Position Description or HTGSS policies shall be interpreted to be in conflict or to eliminate or modify in any way the employment-at-will status of HTGSS team members.