Office Administrator

Operations & Administrative Coordinator

The Operations & Administrative Coordinator will provide administrative and production support for a busy onsite operation. This person will handle a combination of vehicle/job tracking, invoicing, employee documentation, accounting support, shipments, office administration, and coordination with production leadership. This position will work closely with production leadership, administrative staff, HR, and accounting while helping manage documentation, invoicing, employee records, vehicle/job information, shipping paperwork, and general office activities. The position is ideal for someone who is highly organized, detail-oriented, comfortable working within different systems, and capable of balancing several responsibilities throughout the day.

Key Responsibilities

Operations & Production Support

• Import jobs into the vehicle management system
• Enter and update job information within internal systems
• Check vehicles in and out of management systems
• Organize and maintain work orders and delivery receipts
• Scan, upload, and distribute vehicle transportation correspondence
• Print and prepare work orders for operational teams
• Monitor vehicle aging reports
• Assist the Production Supervisor with various administrative needs
• Coordinate building-related needs with production and administrative leadership
• Assist with vehicle invoicing

Required Qualifications

• High school diploma or equivalent
• Previous administrative or office support experience
• Strong organizational and multitasking abilities
• Strong attention to detail and accuracy
• Proficiency with Microsoft Office
• Proficiency with Microsoft Excel
• Data-entry/10-key capabilities
• Ability to learn new processes and systems quickly
• Dependable and able to work independently

Preferred Qualifications

• 3-5+ years of administrative, operations, or production support experience
• Previous experience within manufacturing, automotive, logistics, transportation, warehousing, or a similar operational environment
• Experience handling invoices, billing, receipts, or accounting-related documentation
• Experience with an ERP, vehicle management, order management, or similar business system
• Nav/ERP experience is preferred in the original job description

Job Type & Location

This is a Contract to Hire position based out of Livonia, MI.

Pay and Benefits

The pay range for this position is $22.00 - $24.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Livonia, MI.

Application Deadline

This position is anticipated to close on Oct 7, 2026.