Administrative Assistant

Company Summary : Since 1918, RAM Construction Services has stood as the oldest and most experienced waterproofing and restoration contractor in the United States. With over a century of expertise, we understand the unique demands of every project and collaborate closely with architects, engineers, and general contractors to ensure the right materials and techniques are applied with precision. Our team comprises highly skilled professionals who are deeply valued and committed to excellence. At the heart of our operations are our core values, which guide every decision and interaction: Relationships are our business - We build trust through transparency, respect, and long-term partnerships. Safety without compromise - We prioritize the well-being of our people and projects above all else. Unapologetically competitive - We strive to outperform, innovate, and lead in every aspect of our work. 360 Accountability - We take full ownership of our responsibilities, outcomes, and commitments. Embrace Collaboration - We believe the best solutions come from working together across disciplines and perspectives. Compensation Highlights: Competitive base salary, with annual performance-based bonus opportunities Annual apparel allowance for branded workwear Employee Benefits: Comprehensive medical, dental, and vision insurance plans 401(k) retirement plan with employer matching contributions Generous paid time off (PTO) and paid company holidays Company-paid life insurance Short-term and long-term disability coverage Job Summary: As part of our commitment to providing exceptional service, RAM Construction Services is seeking an Administrative Coordinator to provide administrative and project engineering support throughout the project lifecycle. Under the Director's direction, this role supports Estimators, Project Managers, and Project Engineers by coordinating documentation, communication, and project controls. This position also performs entry-level Project Engineer functions , assisting with planning, documentation, and coordination to support successful project execution. The ideal candidate has prior experience in construction, contracting, or a related project-based environment and thrives in a fast-paced, detail-driven role. If you are highly organized, proactive, and interested in growing your career in construction administration and project engineering, we encourage you to apply. Key Responsibilities Administrative & Project Coordination Assist Estimators, Project Managers, Superintendents, and Project Engineers with preparation, tracking, and maintenance of project documentation, including contracts, submittals, change orders, T & M Reports and progress reports Coordinate communication between internal project teams, clients, subcontractors, and vendors to ensure timely and accurate information flow Entering and maintaining pending change order logs for all projects Processing change orders and logging them in systems and listing them on AIA Handling submittals, LEED documents, communicating with architects, and GC for approval Maintain organized and accurate project files and records in both digital and physical formats Compose, edit, and distribute reports, correspondence, and meeting documentation Support multiple projects simultaneously while monitoring deadlines, priorities, and deliverables Complete special assignments as needed, monitor progress, and assist with adjustments to project plans Project Engineer Support Responsibilities Support document control for drawings, specifications, and revisions Assist with cost tracking, job cost reporting, and basic project controls under the direction of the Project Manager or Project Engineer Prepare and maintain project logs, spreadsheets, and tracking tools Time & Material Reports, tracking labor, material, and equipment on projects Education: Minimum of a High School Diploma or equivalent. Preferred Qualifications: Associate's degree in Business Administration, Construction Management, Engineering, or a related field Experience supporting multiple projects or project teams simultaneously Interest in career growth toward Project Engineer or Project Manager roles Experience, Knowledge, and Abilities Required: Minimum 2-4 years of administrative experience , preferably in a construction or project-based environment Familiarity with construction processes, terminology, documentation, and workflows Experience supporting Estimators, Project Managers, Superintendents, and/or Project Engineers Strong data entry, document control, and file management skills Ability to use discretion and maintain confidentiality of proprietary and sensitive information Excellent verbal and written communication skills Strong organizational skills with close attention to detail Ability to multitask, prioritize, and work under time constraints Ability to work independently and collaboratively; proactive and solution-oriented High degree of professionalism, maturity, and sound business judgment Customer-service oriented with a positive, team-focused attitude Technology: Knowledge of construction management software preferred (e.g., Procore ), but not required Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) Experience with Adobe and Bluebeam preferred Proficiency with Acumatica and Procore is a plus Work Environment: The Administrative Coordinator will work in a collaborative, indoor office setting alongside fellow team members. This role requires regular interaction with colleagues across departments and involves extended periods of computer-based work in a structured and supportive environment. Travel : No travel is required for this role. Physical Requirements: The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this position successfully: Rarely: Stooping, kneeling, squatting, body twisting, crawling, sense of touch, manual dexterity, reaching, and lifting Occasionally: Standing, walking, range of motion, carrying, climbing stairs Frequently: Sitting, depth perception Continuously: Seeing, reading, hearing within speech range, color vision, speaking clearly Unsolicited Resumes from Third-Party Recruiters : We do not accept unsolicited referrals from third-party recruiters unless they are engaged and under contract to provide candidates for a specific opening. Any unsolicited resumes submitted without prior agreement will be considered the property of RAM Construction Services, and we reserve the right to engage at our sole discretion, with no obligations or fees owed. Equal Employment Opportunity Policy: RAM Construction Services provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Ram Construction Services, Inc.