Administrative Assistant to Medical Director (FT) - Cardiovascular Medicine

Administrative Assistant to Medical Director

The Administrative Assistant to Medical Director provides high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Duties include general clerical, receptionist and project based work. Must project a professional company image through in-person and phone interaction.

Responsibilities and Essential Job Functions

• Assists with various organization and departmental activities and preparation of statistical reports as directed including various projects.
• Coordinates gathering of information and preparation of materials necessary for various appointments, meetings, trips, etc.
• Takes minutes at meetings upon request.
• Establishes and maintains confidential files in an appropriate format to facilitate access to information.
• Establishes priorities based upon own initiative and discretion.
• Makes travel arrangements for department staff as requested.
• Order departmental supplies and maintain supply cabinets. Order food and/or refreshments for meetings as requested.
• Oversees the Medical Director's calendar for appointments, reminders and public/professional events.
• Provide support to the Medical Director for responsibilities associated with various organizational committees.
• Provides administrative support to Medical Director, managers and staff with projects as requested.
• Serves as the Medical Director's point of contact for all incoming communications from employees, clients and associates.
• Must be able to perform the professional, clinical and or technical competencies of the assigned unit or department.
• These statements are intended to describe the essential functions of the job and are not intended to be an exhaustive list of all responsibilities. Skills and duties may vary dependent upon your department or unit. Other duties may be assigned as required.

Required Education and Experience

• High School Graduate or GED.
• 3 or more years broad administrative/secretarial experience

Preferred Education and Experience

• Bachelors Degree or technical/professional training/degree in Business School Training

Knowledge Requirements

• Ability to be flexible and adapt to change while maintaining a high level of professionalism, with an emphasis on positive customer relations.

Important information for you to know as you apply:

• The health system is an equal employment opportunity employer. Qualified applicants are considered for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, ancestry, age, disability, veteran status, genetic information, or any other legally-protected status. See also Diversity, Equity & Inclusion.
• The health system provides reasonable accommodations to qualified individuals with disabilities. If you need to request reasonable accommodations for your disability as you navigate the recruitment process, please let our recruiters know by requesting an Accommodation Request form using this link View email address on click.appcast.io.
• Employment with the health system is contingent upon, among other things, agreeing to the health-system-dispute-resolution-program.pdf and signing the agreement to the DRP.