Staff Accountant- Grants & Accounts Payable

Job Title: Staff Accountant – Grants & Accounts Payable Department: Finance Reports To: Controller / Director of Finance Location: [Onsite] Position Summary Our client is seeking a detail-oriented and solutions-driven Staff Accountant – Grants & Accounts Payable to oversee and execute the Accounts Payable function for our Mental Health client while also supporting grant accounting, grant expense tracking, and financial compliance. With bill pay automation already implemented, this role will focus on ensuring policy compliance, driving workflow efficiencies, maintaining vendor relationships, supporting accurate financial reporting, and helping ensure grant-related expenditures are recorded and tracked appropriately. The ideal candidate is proactive, highly organized, Excel-savvy, and comfortable working cross-functionally in a fast-paced environment. Healthcare experience is a plus, and grant accounting experience is required. Key Responsibilities Accounts Payable Execution Process vendor invoices within the automated bill pay system, ensuring proper coding, approvals, and supporting documentation. Monitor invoice aging and manage payment schedules to meet company deadlines. Prepare and execute weekly payment runs (ACH, checks, wires). Reconcile AP subledger to general ledger monthly. Ensure compliance with internal approval policies and spending guidelines. Track grant-related expenditures to ensure proper coding, allowability, and alignment with grant budgets. Assist with grant expense allocations across programs, departments, and funding sources. Support preparation of grant-related financial reports and audit schedules. Monitor grant spending for compliance with funding requirements and internal policies. Partner with finance leadership and program teams to ensure grant activity is recorded accurately and timely. Serve as primary point of contact for vendor inquiries and issue resolution. Resolve billing discrepancies professionally and promptly. Maintain accurate vendor records, W-9 documentation, and payment instructions. Communicate clearly with department leaders regarding invoice status, coding questions, and payment timelines. Credit Card & Expense Reconciliations Reconcile corporate credit card statements monthly. Ensure proper coding, receipt collection, and policy compliance for card transactions. Follow up with cardholders regarding missing documentation. Identify unusual or non-compliant transactions and elevate as needed. Month-End Close & Reporting Prepare AP accruals and support monthly close process. Assist with expense analysis and reporting. Support audit requests and 1099 preparation. Assist with grant and program expense tracking, reconciliations, and supporting schedules. Help ensure accurate financial reporting across operating and grant-funded activities. Workflow Efficiency & Process Discipline Continuously identify opportunities to improve AP workflow efficiency and reduce processing bottlenecks. Proactively follow up with internal stakeholders to ensure timely invoice approvals and accurate coding. Maintain and enhance documented AP procedures and internal controls. Escalate timing, coding, compliance, or documentation concerns appropriately to finance leadership. Support accurate integration between AP automation platform and accounting system. Qualifications Bachelor’s degree in accounting, Finance, or related field. 3–8 years of Accounts Payable, grant accounting, or general accounting experience. Grant accounting experience required. Healthcare experience is a plus. Experience with funds, program, or restricted expense tracking strongly preferred. Strong understanding of internal controls and GAAP fundamentals. Experience in automated AP environments required. Technical Skills Excellent Excel skills required (pivot tables, VLOOKUP/XLOOKUP, data analysis, reconciliations). Experience with accounting software (NetSuite, Sage Intacct, QuickBooks, etc.). Experience working with AP automation and expense management systems. Strong data accuracy, coding, and reconciliation capabilities. Core Competencies Strong attention to detail and accuracy. High level of accountability and follow-through. Excellent written and verbal communication skills. Ability to manage high transaction volume in a deadline-driven environment. Professionalism in vendor and internal stakeholder interactions. Ability to balance transactional execution with compliance-oriented grant support. Why Join Us Our mission-driven organization relies on strong financial discipline to support quality patient care. This role plays a critical part in ensuring timely payments, operational efficiency, grant compliance, and financial integrity across the organization. Join a collaborative finance team where your attention to detail, process discipline, and commitment to accurate financial stewardship will directly support our mission. #J-18808-Ljbffr vcfo