Assistant Director of Communications

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Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana's communities every day.

At the State of Indiana, we don't just talk about diversity and inclusion - Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process, as well as perform the essential functions of a role.

Next Level benefits at the State of Indiana are here! Be sure to review our expanded benefit package offerings below.

About the Indiana Professional Licensing Agency (IPLA):

The Indiana Professional Licensing Agency (IPLA) is the umbrella agency for 38 professional boards and commissions that regulate approximately 480,210 professionals and businesses licensed to perform approximately 195 different occupations. IPLA licenses professions are set in statute by the Indiana General Assembly. The governor appoints members of the oversight boards and commissions, and staff navigates the details and provides customer support to administer licenses of almost half a million working Hoosiers.

Salary:

This position traditionally starts at an annual salary of $55,222. Salary for this position may be commensurate with education and job experience.

Role Overview:

The Assistant Director of Communications provides operational and administrative support to the Director of Legislative Affairs and Communications. You will be the agency's primary point of contact for all communications and media-related matters in the absence of the Director of Legislative Affairs and Communications. Your primary responsibility is to work in conjunction with the Director to ensure that the agency responds to and fulfills media and public record requests in an efficient and timely manner.

You will work closely with the agency's Webmaster in managing and promoting the agency's social media presence and to help the agency better inform customers, stakeholders, and the general public. You may also be involved in routine reviewing and updating of the agency's public information and guidance documents, drafting and issuing press releases and high-level announcements/notices to licensees, and drafting agency presentations, publications, and other resources intended for public consumption. You must be able to provide a high level of customer service to both internal personnel and external customers and deliver results in a timely and efficient manner.

A Day in the Life:

The essential functions of this role are as follows:

• Assist the Director of Legislative Affairs and Communications in responding to media requests and stakeholders' requests.
• Assist the Director of Legislative Affairs and Communications and the General Counsel in responding to and fulfilling public records requests promptly and per state regulations.
• Draft written materials for the agency, such as press releases, public service announcements, board newsletters, legislative reports, internal reports, internal agency policies, etc.
• Manage the agency's social media presence on platforms such as Facebook, LinkedIn, and more, in collaboration with the Director of Legislative Affairs and Communications and the Webmaster.
• Assist the Director of Legislative Affairs and Communications in providing administration support to the Governor's Office by completing various legislative tasks, including covering and writing reports for committee hearings, study committees, etc.
• Review, update, and improve the agency's public guidance documents, website content, and other general public information, in collaboration with the Director of Legislative Affairs and Communications, the Webmaster, and other agency personnel.
• Assist in the drafting of speeches and/or presentations for the Executive Director and/or any other members of the agency's leadership who will be presenting at an event on the agency's behalf.
• Assist the Director of Legislative Affairs and Communications with agency marketing projects that will promote the agency's boards, commissions, committees, and programs.
• Design and coordinate marketing events with other agencies and association stakeholders.
• Assist the agency's leadership and operations personnel in coordinating agency-wide events/functions.
• Assist the Director of Legislative Affairs and Communications in collaborating with other state agencies' communications personnel on statewide projects/initiatives.

The job profile is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time.

What You'll Need for Success:

The ideal candidate should meet the following requirements to be considered for employment:

• Bachelor's degree in a related field, such as communications, media relations, political science, public affairs, or marketing. (Required)
• 1 to 3 years of professional experience in communications, media relations, government administration, or other related areas of public affairs. (Preferred)
• Advanced knowledge of creative software applications such as Microsoft Office Suite and Adobe Creative Cloud Suite (Adobe Acrobat, Photoshop, Illustrator, etc.).
• Advanced knowledge of social media applications (Facebook, LinkedIn, YouTube, X, etc.) and social media business account administration.
• Considerable knowledge of virtual/electronic meeting software applications (Microsoft Teams, Zoom, etc.).
• Ability to proficiently understand complex material such as detailed regulations, policies, reports, memos, and forms.
• Excellent writing skills, communication skills, and customer service skills.
• Ability to solve problems effectively and efficiently.
• Ability to establish and maintain cooperative relationships with others.
• A positive, client-focused attitude.

Supervisory Responsibilities/Direct Reports:

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefits package for full-time employees which includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans
• Wellness Rewards Program: Complete wellness activities to earn gift card rewards
• Health savings account, which includes bi-weekly state contribution
• Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
• Deferred compensation 457B account (similar to 401k plan) with employer match
• Two (2) fully-funded pension plan options
• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
  • 150 hours of paid new parent leave
  • Up to 15 hours of paid community service leave
  • Combined 180 hours of paid vacation, personal, and sick leave time off
  • 12 paid holidays, 14 on election years
• Education Reimbursement Program
• Group life insurance
• Referral Bonus program
• Employee assistance program that allows for covered behavioral health visits
• Qualified employer for the Public Service Loan Forgiveness Program
• Free Parking for most positions
• Free LinkedIn Learning access

Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer and is committed to recruit, select, develop, and promote employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws.

If you are a qualified individual with a disability and require reasonable accommodation in completing this application, you can request assistance by contacting the Indiana State Personnel Department at View email address on us.fitly.work.

The State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants. We encourage you to apply if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application.