Administrative Assistant to the Chiefs of Schools

Administrative Assistant to the Chiefs of Schools JobID: 7108 Position Type: Secretarial/Clerical/ Administrative Assistant - Grade 4 Date Posted: 4/23/2026 Location: Danbury Board of Education Complex The Danbury Public Schools serves a diverse community of nearly 12,000 learners, with 2,000 employees working in twenty school buildings and multiple operations spaces located across the City. Located in the Central Office Administration Center, this Administrative Assistant will work directly with assigned members of the Leadership Team to provide critical clerical and administrative support. Administrative Assistants in this position work year‑round in an often fast‑paced environment that requires frequent interaction with visitors and with other administrators working throughout the District to support effective student learning. Central Office administrative work is characterized by our employees’ willingness to team together to address a wide variety of operational issues, both unanticipated and anticipated, to maximize the Leadership Team’s ability to work as effective instructional leaders. Representative Duties Maintains schedules for the designated Administrator, and may be invited to attend, take notes or record minutes. Receives calls and written communication from both within and outside of the District and solves critical problems as needed with limited supervision from the Administrator. Organizes meetings with other administrators and educational leaders and prepares supporting materials for distribution, as directed by the Administrator. Performs office tasks including copying, maintaining records, and ordering supplies and materials that may require preparing Purchase Orders. Accesses student data as needed, in order to gather information as directed by the Chief Elementary Education Officers or Administrator. Coordinates and oversees the internal District component of student placement following the school lotteries, including maintaining lists of students, communicating deadlines, and interfacing with parents, teachers, and administrators. Provides administrative support for the operation of the Teacher Education and Mentoring Program (TEAM) required for new teachers by the State Department of Education, including communicating deadlines, coordinating with mentor teachers, and providing clerical support to the supervising Administrator. Performs other related duties as assigned. Minimum Qualifications Open willingness to collaborate and team with other central office administrative staff for critical problem‑solving. Ability to work independently with minimal supervision as directed by the Chiefs. Ability to be flexible and work harmoniously across all Central Office Departments in an often high‑paced environment. Ability to deal with the public tactfully and courteously, while adhering to strict confidentiality protocols. Superior oral and written communication skills. Excellent organizational, time management, project management, and problem‑solving skills. Experience and Training Associate degree or higher preferred. A minimum of two years of relevant experience in an administrative setting. Knowledge and experience working in a school environment is a plus. Demonstrates proficiency in intermediate MS Word, Excel, PowerPoint, and Access, including the ability to pass an intermediate‑level software assessment if requested. Mastery of advanced functions such as mail merge, pivot tables, and organizing data with attention to detail is preferred. Familiarity with PowerSchool, FrontLine, and/or Tyler Infinite Visions is a plus. Demonstrates willingness to learn and develop intermediate‑proficient skills in education‑related software programs. Terms of Employment Grade 4 Year‑Round Administrative Assistant positions with terms and conditions defined by the Agreement between the District and UPSEU. Starting salary is $27.69/hour, 35 hours/week. Access to health and welfare benefits, as well as available Paid Time Off, as detailed in the Agreement. Immediate availability required. Application Apply online at job listings. #J-18808-Ljbffr