Office Administrator

Office Administrator

Description

Are you organized, detail-oriented, and looking for a career where your work truly makes an impact? EWASTE+ is seeking a dependable and motivated Office Administrator to join our growing team in Victor, NY!

This is more than a traditional administrative role-you'll be the hub of our daily operations, helping customers, supporting accounting functions, coordinating logistics, and ensuring our office runs smoothly. If you enjoy variety in your workday, thrive in a fast-paced environment, and take pride in accuracy and customer service, we'd love to meet you.

The ideal candidate is professional, accurate, and adaptable, with strong organizational skills and the ability to communicate clearly across teams and with clients.

Why Join EWASTE+?

At EWASTE+, you'll work with a supportive team in a stable and growing industry. We value employees who take initiative, enjoy solving problems, and are committed to providing outstanding service to our customers.

Pay: $17-$21 Per Hour

Schedule: Monday - Friday, 7:30-4:00 (No Nights or Weekends!)

Essential Functions

• Welcome and assist walk-in customers with payments and inquiries.

• Answer and direct phone calls professionally and efficiently.

• Coordinate customer pickups and schedules with drivers.

• Create and process Bills of Lading (BOLs) and maintain accurate documentation.

• Manage customer records and update account information as needed.

• Handle incoming and outgoing mail and packages.

• Perform general administrative duties including scanning, filing, data entry, and correspondence.

Billing and Accounting Responsibilities

• Assist with daily, weekly, and monthly billing activities.

• Create and process invoices accurately and on time.

• Record and reconcile accounts receivable and accounts payable transactions.

• Assist with collections and payment follow-up.

• Enter and verify financial information in QuickBooks and other accounting systems.

• Generate billing and account reports.

• Support month-end closing activities and financial record reconciliation.

• Work closely with the Accounting team to ensure accuracy and compliance.

Benefits

We offer a comprehensive benefits package including:

• Paid Time Off

• 8 Paid Holidays

• Medical, Dental & Vision Insurance

• Company-Paid Life Insurance

• Short/Long-Term Disability

• 401(k) with Company Match

Position Requirements

• Must be proficient at multi-tasking, customer-driven, trustworthy, and reliable.

• Must maintain a professional and pleasant demeanor.

• Basic understanding of accounting principles, including payables, receivables, and invoicing.

• Strong attention to detail and proficiency in Microsoft Office Suite (Word, Excel, Outlook).

• Knowledge of QuickBooks preferred but not required.

Preferred Education and Experience

• One to two years of related experience and/or training; or an equivalent combination of education and experience.

About the OrganizationEWASTE+ is a R2/RIOS Certified Electronics Recycler ITAD company and a licensed NAID AAA Certified Data Destruction Contractor.

EWASTE+ focuses on the recovery of value from idle, obsolete and excess electronic equipment and operates a large-scale processing facility in Victor, New York (near Rochester) and two regional consolidation facilities in Albany and New York City. In 2025, EWASTE+ expanded its footprint by adding Take 2 Recycling, based in Waterbury, Connecticut, enhancing its service reach across the Northeast.

The company utilizes environmentally sound processing methods that maximize value and recovery while eliminating disposal of electronics in landfills. EWASTE+ has been recognized as a Rochester Top 100 Company for five consecutive years and was a recipient of the Rochester Business Journal Environmental Leadership Award.

EOE StatementWe are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Full-Time/Part-TimeFull-Time

ShiftDays

LocationEWASTE+ Victor, NY

This position is currently accepting applications.