Accounting Clerk - Compliance & Revenue Division

Administrative Assistant

The Harris County Attorney's Office (HCAO) is seeking an administrative assistant to join our Compliance & Revenue Division which specializes in lawsuits for debt collection and enforcement of laws that protect the interest of Harris County. Under the supervision of the Division Director, the legal assistant is responsible for performing delegated administrative tasks and works to achieve optimum efficiency and accomplish the goals of the Division and County Attorney's Office.

Duties and Responsibilities:

• Utilize the Compliance & Revenue Database for case management to open, close and update files as well as run reports as needed.
• Manage a high call volume with the public.
• Mail out demand letters for payment, as needed.
• Provide general administrative and clerical support.
• Produces high-quality and accurate work.
• Demonstrate knowledge of job and required duties.
• Maintain a work schedule that facilitates the needs of the organization.
• Regularly communicate with the Division Director, attorneys, and other staff members.
• Maintaining proficiency in internet resources.
• Responsible for posting all revenue payments received in the Harris County Attorney's Office and making sure all payments have been logged in and secured accordingly.
• Collect the appropriate documents needed to post payments in Database.
• Communicate with attorneys and paralegals to make sure revenue is allocated correctly.
• Assist customers who come in to make payments by providing excellent customer care.
• Making sure checks are routed to the correct Harris County Departments.
• Deliver checks to the Harris County Treasurer's Office, the Tax Office, the District Clerk's Office, Juvenile Courts and JP Courts daily or as needed.
• Work closely with customers, assisting them by providing balances on files and mailing out payment receipts, as needed.
• Assist customers and clients in tracing checks, money orders or fees that have been paid at other County entities.
• Maintain close communication with Harris County Clients.
• Provide Compliance Database Reports to Harris County Auditors on a monthly basis.
• Regular communication with Harris County Auditors.
• Ensure and prepare monthly reports along with receipts to be presented and ready for internal Auditing.
• Enter Fee Office Payments in Database as needed for different case types.
• Review case reports with assigned Attorney for accuracy, on a monthly basis.
• Responsible for sending out monthly reports to various county departments.
• Assist attorneys in providing reports, as needed.
• Performs other duties as assigned.

Other Duties:

• This Job Description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this position. Management may, at its discretion, assign, or reassign duties and responsibilities to this job at any time.

Harris County is an Equal Opportunity Employer. If you need special services or accommodations, please call View phone number on click.appcast.io or email View email address on click.appcast.io.

Requirements:

Supporting Job Application Documents:

• Applicants should provide a cover letter, resume, and three (3) professional references with their application.

Education and Experience Requirements:

• High School Diploma or G.E.D. equivalent from an accredited educational institution and
• Two (2) years of experience as a legal assistant OR
• Two (2) years of experience handling finance/accounting-related matters

Knowledge, Skills, and Abilities:

• Excellent writing skills.
• Excellent interpersonal communication skills and ability to communicate and work in a collaborative group.
• Strong work ethic, great organizational skills, superb interpersonal and social skills, self-starter, responsible, and enjoys working independently and as part of a team.
• Proficiency with technology and legal tools such as Windows, Microsoft Office Suite, Nitro PDF Software, and DEEDS.
• Ability to problem solve, organize, and prioritize assignments to meet deadlines.

Note: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.

General Information:

The Harris County Attorney's Office:

Located in downtown Houston, the Harris County Attorney's Office represents Harris County government, the Harris County Flood Control District, the Harris County Toll Road Authority, and the Greater Harris County 9-1-1 Emergency Network in all civil matters, including lawsuits. The office also provides legal advice to county officials and employees.

Position Type and Typical Hours of Work:

• This is an in office full-time position.
• Days and hours of work are typically Monday through Friday, 8:00 AM to 5:00 PM, with occasional weekends and holidays as necessary.
• Hours may vary based on the business needs of the HCAO.

Work Environment, Physical, and Mental Demands:

• This job operates in a professional office environment, and the individual in this role uses standard office equipment such as computers, printers, scanners/copiers, and phones.
• This is largely a sedentary role that requires standing or sitting for prolonged periods, exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body, repetitive motions requiring dexterity such as keyboarding that may include the wrists, hands, and/or fingers, communicating with others to exchange concepts and information, problem-solving, decision-making, organization, the ability to read/write, and the ability to manage workplace stressors such as adversarial interactions.

Compensation:

• The base compensation for this position will be determined on the candidate's qualifications and the pay of other employees in the job function. Total compensation includes attractive paid leave programs, health benefits, and retirement plans.
• In addition, the position is eligible for the accrual of compensatory time off for hours worked over 40 in a workweek, consistent with Harris County personnel policies and procedures.

Employment may be contingent on passing a drug screen and meeting other standards. Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.