Administrative Assistant

$29 per hour

Strategic Staffing Solutions

Job Title: Administrative Assistant

Location: Dallas, TX

Duration: 12 Months + Possibility to Extend and/or Convert to FTE

Pay Rate: $29/HR (W2 Only)

Job/Role Description:

Provide high-quality, proactive administrative support within a fast-paced, team-oriented environment.
Serve as a trusted administrative partner supporting multiple executives, senior professionals, and their teams as needed.
Provide day-to-day administrative and operational assistance, including documentation, records management, filing, scanning, time entry, invoices, and ad hoc projects.
Proactively manage dynamic and complex calendars across multiple time zones, prioritizing meeting requests and coordinating internal and external meetings, conference calls, and video conferences.
Serve as a primary point of contact for scheduling communications and high volumes of phone calls while ensuring timely, accurate, and professional interactions with senior leaders and clients.
Coordinate onsite and external meetings, including securing conference rooms, arranging catering, registering guests, and preparing meeting materials.
Arrange domestic and international travel, including flights, accommodations, ground transportation, and visa procurement as required.
Prepare and submit expense reports and process related invoices accurately and in a timely manner using approved expense platforms.
Handle highly confidential and sensitive business and client information with discretion and sound judgment.
Adhere to compliance requirements and obtain necessary approvals in accordance with established policies.
Partner closely with business leaders and administrative colleagues to ensure seamless day-to-day operational support.
Adapt to evolving coverage needs based on business priorities and team requirements.

Required Qualifications

Demonstrated experience providing administrative support to executives or senior professionals in a complex environment, preferably within financial services, the private sector, or government
Experience managing complex calendars, meetings, and scheduling across multiple time zones
Experience coordinating domestic and international travel arrangements
Experience preparing expense reports and processing invoices
Strong proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and Zoom
Familiarity with expense management platforms such as SAP Concur
Strong interpersonal, written, and verbal communication skills
Ability to collaborate effectively with local and global teams
Proven ability to remain calm, organized, and responsive while managing competing priorities in a fast-paced, high-volume environment
Exceptional attention to detail, organizational skills, and follow-through
Strong problem-solving skills with the ability to anticipate administrative and operational needs
High degree of professionalism, integrity, discretion, and diplomacy
Ability to appropriately handle confidential and sensitive information
Proactive, reliable, and adaptable team player with a willingness to provide support where needed

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Vacancy posted 4 days ago

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