Human Resources Coordinator (Part-time)

The Position Human Resources Coordinator (Part-time) Join a collaborative team that cares as much about people and public servanthood as you do! The City of Ontario Human Resources/Risk Management Agency is seeking self-driven, motivated and talented human resources professionals passionate about growing in a professional environment and playing an active role as contributors to the rapid growth and development of the City. The Human Resources Coordinator is a para-professional level position that performs and assists in a variety of administrative, technical, and analytical duties and responsibilities in support of the City\'s Human Resources/Risk Management functions, including recruitment and selection, human resources information systems (HRIS), classification, compensation, employee benefits and wellness programs, leave administration, workers compensation and risk liability programs, employee relations, labor relations, and equal employment opportunity; performs other related work as necessary. The successful candidate will embody the Department\'s mission and vision as well as the qualities of a "Five Tool Player" - Leader, Thinker, Communicator, Operator and Public Servant - and the principles of the City\'s Customer Service Philosophy – Empathy, Respect, and Problem Solving. Part-time/Temporary positions are scheduled to work no more than 29 hours per week and are not eligible to participate in the City\'s health insurance or retirement plans. This current part-time role will provide coverage during normal business hours for the Human Resources / Risk Management office which are Mon. - Thurs. 7:30am to 5:30pm & Fri. 8am to 5pm. However, hours may vary outside of normal business hours due to support/attendance of city events/training. The Following Procedures Will Apply The Eligibility List will consist of both internal and external applicants who meet the qualifications and successfully complete any required selection processes. The hiring department has the discretion to consider internal applicants on the Eligibility List prior to considering external candidates on the Eligibility List. The City of Ontario reserves the right, if necessary, to accept only the first one hundred (100) applications from applicants that meet the qualification guidelines below. Completed applications will be reviewed and only qualified applicants whose qualifications best meet or exceed the requirements of the position and needs of the City will be invited to participate further in the selection process. THE HUMAN RESOURCES/RISK MANAGEMENT AGENCY The Human Resources/Risk Management Agency is a team of dedicated, talented professionals eager to contribute to and support the on-going growth and evolution of the City of Ontario’s workforce and community. Divisions Service Teams-Risk Management-Benefits and Class & Compensation-Administration Agency Mission: Build a world class team by connecting people to purpose. Vision: To be the premier employer in the Inland Empire while providing proactive service to our community and workforce. Core Values: Accountability; Collaboration; Empathy; Equity, Diversity & Inclusion ("EDI"); Integrity and Resiliency. Expectations: Agility, Continuous Learning, Innovation & Creativity, Leadership, Meaningful Communication, Teamwork, Service Excellence and Quality Results. Strategic Plan: Build a reputation for the City of Ontario as the Employer of Choice in the Inland Empire through excellence in employee engagement, recruitment and retention. Modernize Human Resources / Risk Management policies, processes and systems for operational effectiveness, future flexibility and enhanced user experience. The City of Ontario is a dynamic leading community in the Inland Empire with a variety of full-time and part-time employment and volunteer opportunities. Ontario enjoys the reputation of being a progressive City which provides solid leadership to its citizens and to the business community. The City provides a full range of services to the community including, but not limited to: Police, Fire, Management Services, Community Life & Culture, Community Development, Economic Development, Public Works and the Ontario Municipal Utilities Company. The City’s team is staffed with approximately 1,517 full-time equivalent diverse and talented employees who work to support a common goal of providing excellent service to the community. About The City’s vision for the future is very exciting, and we foresee tremendous growth within the years to come. We welcome you to view the City of Ontario’s 2026 State of the City video by clicking on the link below as well as the other links to learn more about the City: State of the City The Ontario Plan Smart Ontario Downtown Ontario Examples Of Essential Functions The essential functions typically performed by the Human Resources Coordinator include the following: Provides technical and analytical support in the implementation of a variety of Human Resources/Risk Management programs and activities including recruitment and selection, human resources information systems (HRIS), classification/compensation, employee benefits and wellness programs, leave administration, workers compensation and risk liability programs, employee relations, labor relations, and equal employment opportunity. Assists in the administration of the City\'s employee benefits program, including medical, dental, life, vision, flexible spending accounts, retirement, deferred compensation, and disability insurance plans; answer inquiries related to various City benefits. Conducts new hire benefit orientations and/or employee orientations; prepares, reviews, and distributes benefits communication materials. Assists in the coordination of the City\'s Health and Wellness Program; organizes seminars and activities; drafts and distributes promotional materials; makes logistical arrangements with other departments and City staff; assists with monitoring and making recommendations on the effectiveness of the program. Provides assistance in the monitoring and processing of employee leaves, such as FMLA, CFRA, PDL, and may assist in conducting interactive processes. May act as a liaison to third-party administrators processing employee benefits and leaves. Participates in and assists with a range of recruitment and selection activities, to include the development of job announcements, the evaluation of minimum qualifications, the coordination of selection procedures, candidate correspondence, and other related duties. Enters information into various human resources information systems and databases ensuring accuracy and completeness. Assists in the research, data compilation, preparation and analysis of reports and spreadsheets. Assists in the preparation of and/or processing of a range of documents and forms such as personnel documents, disciplinary letters, and other personnel actions; enters applicable information into databases. Provides assistance with the investigation of employee related complaints and misconduct/performance issues; assists in the preparation of required documentation and responses. Assists in the administration of the workers’ compensation and risk liability programs. Assists with the analysis of classification and compensation studies and audits; assists in the preparation of new or revised job descriptions and collects and analyzes compensation and benefit data; responds to salary surveys from external agencies. Communicates with applicants, employees, Agency and Department Heads, retirees, and representatives from outside agencies regarding Human Resources/Risk Management matters. Qualification Guidelines Education Equivalent to an Associate\'s Degree in Public or Business Administration, Human Resources, Risk Management or a closely related field. Experience Four years of technical experience in human resources, risk management. A Bachelor\'s Degree or its equivalent in Public or Business Administration, Human Resources, or a closely related field may substitute for up to two years of the required experience. Part-time experience will be evaluated on the basis of its fractional equivalent of a 40- hour workweek. All required experience must be paid. Desirable Experience with Microsoft Office, Workday, NEOGOV and other software application programs. Supplemental Information How To Apply Apply online by clicking on the "Apply" link at the top of this announcement. If this is the first time applying for a position using governmentjobs.com, you will be prompted to create a new user account; otherwise, log in with your username and password. Your application and responses to any supplemental questions will be used to evaluate your qualifications for this position. It is suggested that your application include the following: List any relevant experience and education that demonstrates that you qualify for the position. List all periods of employment for at least the past 10 years, beginning with your most recent or present employer (including if applicable, all employment with the City of Ontario). Separately list each position held, including different positions with the same employer. A resume may be attached to your application but will NOT substitute for the proper completion of your application. Applications that are not properly completed may be rejected. NOTE: Transcripts from colleges, universities or technical schools outside of the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. Failure to provide a transcript or credential evaluation report will result in disqualification from the selection process. Application Process Applicants are required to submit required certification(s) or other required documentation as outlined in the Qualifications Guideline section of this bulletin. Please use the attachment function found on the City\'s online application to attach copies of the requested certification(s) or other documentation. Failure to attach required documentation may result in the rejection of your application. Please contact the Human Resources/Risk Management Agency if you have any questions regarding the application process. Your application is the primary tool used to evaluate your job qualifications. It is important that your application show all the relevant education and experience you possess. Failure to complete these sections may result in the rejection of your application. Supplemental Questions To complete your application for this position, you may be prompted to respond to supplemental questions. This information will be used as part of the application screening and selection process and is designed to help you present your qualifications for this position. This may include a selection step in which your application and supplemental questions are reviewed and scored by a panel of raters familiar with this position. Incomplete responses, false statements, omission, partial information, or AI-generated responses may result in disqualification from the selection process. Your responses should be consistent with the information provided on your application. Please provide succinct, concise, descriptive, and detailed information for each question. If you have no experience, write "no experience" for the appropriate question. Email Notices Email is the primary way that the Human Resources/Risk Management Agency or Hiring Department will communicate with you. Please check your email account (including the SPAM folder) on a regular basis for any emails related to the application or selection process. Emails from the City of Ontario will come from "@ontarioca.gov" or "governmentjobs.com." If you change your email address after submitting your application, please visit governmentjobs.com and update your profile. Frequently Asked Questions If you have any additional questions regarding the application process, please refer to our Frequently Asked Questions page. The City of Ontario values the health and wellness of our employees and their families. We understand benefits are an important part of your total compensation and we take pride in offering a comprehensive benefit package. Please check out our excellent benefit packages here. Employees in this classification are under the Confidential Employees Compensation and Benefits Profile. For a list of benefits for Confidential employees please click here 2025 CON, SCON, and MCON Benefit Summary. INSTRUCTIONS: The information on your application and the following supplemental questionnaire will be a primary tool in the evaluation of your qualifications for this position. The information you provide will be reviewed and used to determine your eligibility and to further identify those applicants who are best qualified to continue in the selection process for this position. Incomplete responses, false statements, omissions, partial information or AI-generated responses may result in disqualification from the selection process. Resumes may be attached, but they will not be accepted in lieu of completing the job experience section of the application or the supplemental questions. Responses to the supplemental questions that indicate "see resume" are considered incomplete. By checking the \'Yes\' response below, I indicate that I have read the job bulletin and these instructions for completing the supplemental questionnaire. Additionally, I certify that my application and supplemental answers accurately reflect my training, education and experience; and I understand that my responses are subject to verification. Yes, I understand the above statement. 02 Which of the following best describes your highest related level of education? High School Diploma or Equivalent Some College Coursework, No Degree Associate\'s Degree Bachelor\'s Degree Master\'s Degree None of the Above 03 All appointments to this position are required to provide proof of completion of the listed education requirements. Acceptable forms of proof include Unofficial Transcripts, Official Transcripts, Photos and/or Photocopies of Institutional Degrees/Certifications. This must be provided by way of attachment to your online application or as an email attachment sent to the Hiring Agency Representative conducting the reference check. Failure to provide the required documentation at, or before, time of the reference check process will result in disqualification If you require clarification on this requirement, please call the City of Ontario Recruitment Team at View phone number on click.appcast.io. Please indicate that you have read the statement above by selecting "Yes." Yes No 04 Please indicate your years of technical experience in human resources and/or risk management. No Experience Less than one year One year but less than two years Two years but less than three years Three years but less than four years Four years but less than five years Five years or more 05 Please select all human resources and/or risk management areas that you have experience performing. Recruitment Benefits Administration Performance Management/Employee Relations Risk Management Learning & Development Classification & Compensation Employee Engagement 06 Please describe your role and experience working in the following functional areas: Benefits Administration, Recruitment and Selection, Risk Management, Classification and Compensation, HR Compliance, MOU Administration, Training and Development, Employee/Labor Relations (including grievance processing, employment investigations, discipline, and preparation of investigative reports, notices of discipline, advising management of appropriate action, and performance coaching). 07 Select all the boxes for software applications in which you are proficient to at least an intermediate level. *Please note that you may be required to demonstrate your proficiency during the interview and/or hiring process. If you are not proficient at an intermediate level for any of the following selections, select none. None Microsoft Excel Microsoft Word Microsoft PowerPoint Microsoft Outlook Microsoft Access SharePoint FileNet Geographic Information Systems (GIS) Adobe Acrobat NEOGOV Workday Video Conferencing Software (Zoom, Microsoft Teams, etc.) Social Media – Work related (Facebook, Instagram, Twitter, etc.) Law enforcement databases Asana CivicRec Accela Laserfiche ImageTrend Required Question #J-18808-Ljbffr