Admin Assistant

About A Plus Tree

A Plus Tree is a professional tree care company committed to advancing the industry through innovation, teamwork, and exceptional service. Our mission is to serve our clients, communities, and one another with love and respect, guided by our 6 Dones: done safely, done on time, done on budget, done as promised, done with innovation, and done as a team.

Compensation

The hourly pay range for this position is $28-$30 per hour, depending on experience and qualifications.

Job Summary

The Administrative Assistant is the primary full-time, in-office support person at our Roseville office. This role plays a central role in keeping documents organized, deadlines on track and internal partners informed along with general administrative needs, such as answering phones, sorting mail, notarizing documents, etc.

Job Description

Client Docs & Contract Management

• Manage the Client Docs inbox as the central intake point for contracts and related documentation.
• Verify signatory and address are correct.
• Maintainaccuraterecords inArborPlusand shared drives so sales and operations can easily access current documents.

COIs W9s, Bonds & Compliance

• Maintain and organizeannual COI documents.
• Maintain updated W9 files in the Sales/Client Docs drive and share with clients when requested.
• Receive bond requests from Sales.
• Confirm theappropriate bondtype (bid, performance, payment) and ensure Sales has included required fees in the proposal.
• Complete and submit bond request forms and send any required client forms to the broker or surety.
• Route bonds for internal signature and deliver digital copies to clients, tracking final original copies as needed.

Business Licensing & Vehicle Registrations / DMV

• Track and support city andstatebusiness license applications and renewals.
• Coordinate the collection and filing of vehicle registration and DMV documentation.
• Ensurelicensing and registration records are current andproperly stored.

Sales Operations & Vendor Portals

• Provide administrative support to Sales and Project Coordinators related to contracts, licenses, and client documentation.
• Assistwith vendor setup, pre-qualification materials, and portal registrations.
• Support bid and RFP submissions by organizing and uploading required documentation.

Office Administration

• Maintain an organized office environment and support occasional in-person errands or special projects.
• Support ad hoc requests from leadership, including special projects andhigh-priorityfollow-ups.

Qualifications:

• Associatesdegreerequired;bachelor's degree preferred.
• Ability to work full-time in person at theRosevilleoffice.
• CaliforniaNotary:if not currently aregisterednotaryin California,theability to become a notary within 6 months of hire.
• 1-3 years of experience in administrative, project coordination, or office support roles.
• Strongproficiencywith Microsoft Outlook, Word, and Excel, and comfort learning company software and portals.
• Demonstrated attention to detail and accuracy with dates, numbers, and document naming.
• Strong written and verbal communication skills.
• Experience in construction, property management, tree care, utilities, or similar industries.
• Strongorganization, detail oriented,andability to work with minimal supervision.

Benefits:

Health insurance, Dental insurance, Health savings account, Life insurance, Paid time off, Vision insurance, 401(k).