Parts/Licensing Coordinator

Position Summary

LeCom Utility Contractors is seeking a highly organized and detail-oriented Parts Coordinator to support our growing fleet and utility construction operations. This position is responsible for procuring, receiving, organizing, and distributing parts and materials necessary to maintain LeCom's fleet of utility vehicles and construction equipment. The Parts Coordinator plays a critical role in minimizing equipment downtime by ensuring technicians have the right parts available when needed while maintaining accurate inventory records and controlling costs.

Essential Responsibilities

• Coordinate the purchasing, receiving, stocking, and issuance of parts for LeCom's fleet of utility trucks, bucket trucks, digger derricks, directional drill rigs, excavators, hydro-vac trucks, trailers, and support equipment.
• Maintain inventory levels for fleet maintenance parts, shop supplies, and consumables to support daily operations.
• Work closely with Fleet Maintenance Technicians, Operations Managers, and vendors to ensure timely delivery of required parts.
• Source quality replacement parts while obtaining competitive pricing and meeting delivery timelines.
• Receive, inspect, and verify incoming shipments for accuracy and quality.
• Process warranty claims, core returns, and vendor returns.
• Monitor backorders and communicate expected delivery dates to maintenance personnel.
• Maintain accurate inventory transactions using the company's fleet management or ERP software.
• Conduct routine cycle counts and assist with annual physical inventories.
• Maintain an organized, clean, and safe parts room and warehouse.
• Develop and maintain positive relationships with suppliers and vendor representatives.
• Assist in identifying cost-saving opportunities through inventory optimization and vendor negotiations.
• Support emergency restoration efforts by coordinating expedited parts procurement during storm response and other emergency events.
• Ensure compliance with company purchasing procedures and inventory controls.
• Follow all company safety policies and actively promote a culture of safety throughout the organization.
• Perform other duties as assigned.

Qualifications

Required

• High school diploma or GED.
• Minimum of three (3) years of experience in parts coordination, fleet maintenance support, inventory control, or purchasing.
• Experience supporting heavy-duty trucks, construction equipment, utility equipment, or commercial fleet operations.
• Strong computer skills, including Microsoft Office and inventory management software.
• Excellent organizational, communication, and time management skills.
• Ability to prioritize multiple requests in a fast-paced operational environment.
• Strong attention to detail and commitment to accuracy.

Preferred

• Experience within the utility construction, telecommunications, heavy equipment, or infrastructure industries.
• Knowledge of diesel truck and heavy equipment parts.
• Experience using fleet management or ERP systems.
• Forklift certification or ability to obtain certification.

Knowledge, Skills & Abilities

• Knowledge of inventory management and purchasing best practices.
• Understanding of preventive maintenance programs and fleet operations.
• Ability to identify heavy equipment and utility vehicle components.
• Strong vendor management and negotiation skills.
• Excellent problem-solving and decision-making abilities.
• Ability to work independently while collaborating effectively with multiple departments.
• Commitment to delivering outstanding internal customer service.

Physical Requirements

• Frequently lift and move materials weighing up to 50 pounds.
• Stand, walk, bend, reach, and work in warehouse and shop environments throughout the day.
• Operate forklifts and other material handling equipment as required.
• Work indoors and outdoors in varying weather conditions.

To Staffing and Recruiting Agencies: Our company does not accept unsolicited CVs or applications from agencies. We are not responsible for any fees related to unsolicited CVs or applications and explicitly reserve the right to contact candidates presented in such unsolicited CV or application. All applicants who are offered employment with Thayer Power & Communication Line Construction Co., LLC (TPC), will be subject to a background investigation and drug test. Offers of employment are contingent on the successful completion of a background investigation and drug test conducted in accordance with TPC Policy and state law. Our company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, religion, sex, color, national origin, sexual orientation, age, disability, or veteran status. In addition to federal law requirements, TPC complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.