Administrative Assistant II

Perform varied administrative activities, under general supervision, in support of individuals and/or a business area. Draft and prepare documents, schedule meetings or appointments, organize and maintain paper and electronic files, and manage and maintain calendars and schedules. Serve as a knowledgeable resource for questions regarding individuals and/or business areas being supported. JOB DUTIES AND RESPONSIBILITIES Answer telephones, give information to callers, take messages, or transfer calls to appropriate individuals Schedule meetings or appointments and update calendars Arrange staff meetings; coordinate in-office and offsite meetings, lunches, and events as needed Handle incoming and outgoing mail and faxes Make copies of correspondence and other printed material Compose, assemble, review, edit, and maintain documentation such as spreadsheets, presentations, emails, memos, reports, and other materials while ensuring grammar, punctuation, spelling standards, and internal style guidelines are maintained Produce and distribute scheduled and ad-hoc reports Perform basic bookkeeping (expense reporting, invoice processing) Maintain databases and filing systems, whether electronic or paper Operate office equipment such as fax machines, copiers, and phone systems, and uses computers for spreadsheet, word processing, database management, data entry, and other applications. Order and maintain inventory of appropriate office and meeting supplies The requirements herein are intended to describe the general nature and level of work performed by employee, but is not a complete list of responsibilities, duties, and skills required. Other duties may be assigned as required Requirements EDUCATION AND EXPERIENCE High school diploma or equivalent 1 to 3 years of receptionist or administrative work experience Certification and/or License – may be required during course of employment KNOWLEDGE, SKILLS, AND ABILITIES Proficiency with Microsoft Office Suite and company computer systems Able to demonstrate customer service skills in a courteous, professional, and helpful manner Able to respond courteously and efficiently to inquiries, complaints, and requests Able to communicate clearly and effectively, both verbally and in writing Able to interact positively and work effectively with others (interpersonal skills) Able to maintain confidentiality of information Able to problem solve Able to work with accuracy and attention to detail Able to multi-task Able to organize time, energy, and resources effectively to achieve goals (i.e., organizational skills) Able to perform tasks and duties under general supervision Must be able to read, write and speak English Pay Range 28.85 An Equal Opportunity Employer including Disabled/Veterans We endeavor to make this site accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact us: View email address on click.appcast.io or View phone number on click.appcast.io. An Equal Opportunity Employer including Disabled/Veterans #J-18808-Ljbffr