Executive Assistant & HR Coordinator-Bilingual

Job Description

Job Description

Overview

Now Hiring: Bilingual Executive Assistant & HR Coordinator

Roth Industries LLC | Onsite
Full-Time | Non-Exempt
Annual Salary: $50,000–$58,000

Support Leadership. Strengthen Operations. Make an Impact.

Roth Industries LLC is seeking a highly organized, detail-oriented, and bilingual Executive Assistant & HR Coordinator to support senior leadership while assisting with essential Human Resources and administrative operations.

This is a multifaceted opportunity for an experienced administrative professional who enjoys working in a fast-paced business environment, managing competing priorities, and serving as a trusted resource for both leadership and employees.

The ideal candidate brings at least 3 years of administrative or executive support experience , fluency in English and Spanish, excellent communication skills, and the ability to handle confidential information with professionalism and discretion. Experience supporting senior executives and assisting with HR functions is strongly preferred.

Key Responsibilities

Executive & Administrative Support

• Provide high-level administrative support to C-suite executives and senior leadership.

• Manage executive calendars, appointments, meetings, and scheduling priorities.

• Coordinate internal and external meetings, including agendas, materials, and follow-up communications.

• Arrange business travel, accommodations, itineraries, and related logistics.

• Prepare, edit, and format professional correspondence, reports, presentations, and spreadsheets.

• Assist with business communications and provide bilingual support in English and Spanish.

• Serve as a professional point of contact for employees, clients, vendors, visitors, and other business partners.

• Monitor communications, track follow-up items, and help ensure important deadlines and commitments are met.

• Maintain accurate and organized electronic and physical filing systems.

• Assist with expense reports, invoices, purchase requests, and general business documentation.

• Coordinate office activities, company meetings, employee events, and special projects.

• Identify opportunities to improve administrative processes, organization, and overall workflow.

• Maintain strict confidentiality when handling executive, business, and personnel information.

Human Resources & Employee Support

• Provide administrative support for day-to-day Human Resources operations.

• Assist with new hire onboarding, orientation, and employee documentation.

• Support employee offboarding and maintain accurate personnel records.

• Assist with recruiting coordination, including job postings, interview scheduling, candidate communication, and interview logistics.

• Serve as a bilingual resource for Spanish-speaking employees and applicants regarding routine HR communications and processes.

• Prepare and maintain offer letters, employee acknowledgments, personnel changes, and other HR-related documentation.

• Track employee records, required documentation, training, certifications, and compliance-related information.

• Assist employees with routine HR questions and direct more complex matters to the appropriate leadership or HR contact.

• Provide administrative assistance with benefits, leave administration, payroll coordination, and HRIS activities.

• Support employee engagement initiatives, company announcements, training activities, and internal events.

• Assist with communicating company policies, procedures, and workplace updates.

• Provide routine verbal interpretation and written translation between English and Spanish as needed.

Qualifications & Experience

• Minimum of 3 years of administrative, executive assistant, office administration, or related professional experience .

• Fluency in both English and Spanish is required , including strong verbal and written communication skills.

• Previous experience supporting C-suite executives or senior leadership strongly preferred.

• Prior Human Resources experience or familiarity with HR administrative processes preferred.

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.

• Demonstrated ability to manage confidential and sensitive business and employee information.

• Proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.

• Familiarity with HRIS platforms, payroll systems, applicant tracking systems, or other business software is a plus.

Skills & Competencies

• Exceptional organizational and time-management skills.

• Strong written and verbal communication abilities.

• Excellent attention to detail and accuracy.

• Ability to manage multiple responsibilities, competing priorities, and deadlines.

• Professional demeanor and strong interpersonal skills.

• Sound judgment, discretion, and respect for confidentiality.

• Ability to work independently, anticipate needs, and take initiative.

• Strong problem-solving skills and a proactive approach to completing tasks.

• Ability to build positive working relationships with leadership, employees, and external business contacts.

Why Join Roth Industries LLC?

This is an opportunity to become an integral part of the organization by supporting executive leadership and contributing to the success of Human Resources and daily business operations.

In this role, you will have the opportunity to:

• Work directly with senior leadership.

• Contribute to meaningful HR and employee support initiatives.

• Utilize your bilingual communication skills to support a diverse workforce.

• Take ownership of important administrative processes and projects.

• Make a direct impact on organizational efficiency and the overall employee experience.

Physical Requirements

• Ability to sit and work at a computer for extended periods.

• Ability to operate standard office equipment.

• Ability to communicate effectively in person, by telephone, and electronically.

• Ability to occasionally lift or move office materials weighing up to 20 pounds.

• Reasonable accommodations may be provided for qualified individuals with disabilities.

Equal Employment Opportunity

Roth Industries LLC is an Equal Opportunity Employer committed to maintaining an inclusive workplace free from discrimination and harassment. Employment decisions are based on business needs, job requirements, and individual qualifications.

Interested in joining our team? Apply today to become the next Bilingual Executive Assistant & HR Coordinator at Roth Industries LLC!