Accounting Specialist

Job Profile: Accounting Assistant 3 Non-Exempt

Job Family:

Accounting

Time Type:

Full time

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

High School Diploma and three years (3) experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Assists with complex clerical work and financial transactions to ensure the accurate recording and reporting of financial transactions.

Job Description:

Business Operations seeks an Accounting Specialist to perform a wide range of business and professional accounting-related functions requiring initiative and independent judgement in support of the goals and objectives of Facilities Development and Management, Business Operations.

Essential Duties:

• Responsible for various accounts payable processes.

• Prepare or verify and encode requisitions, invoices, complex journal entries or other transaction documents for accuracy, completeness and compliance with pertinent university or sponsor regulations; approve transaction documents within designated limits.

• Process on-line purchases using departmental purchasing cards.

• Contact various department personnel and vendors to resolve payment and invoice discrepancies or issues.

• Determines if funds are available for expenditures or requisitions, and posts transactions to the proper account

• Perform or review specialized calculations related to posting and accounting functions.

• Prepare a variety of straightforward special and recurring accounting-related reports, summaries, financial statements, statistical reports and reconciliations.

• Review computer reports to identify and trace sources of error; make necessary corrections.

• Solves problems and recommends changes in procedure in accordance with previous training or experience.

• Verifies accuracy and completeness and makes necessary adjustments.

• Utilize various on-line screens and documents to perform duties.

• Clearly communicate to perform essential functions of the job.

• Perform all other duties as assigned.

DAYS AND SCHEDULE: Monday – Friday, 8:00AM to 5:00PM

This position is located at the Tempe Campus but may require working from other campuses depending on operational needs.

Salary Rate

$21.85 per hour. ASU offers a comprehensive benefits package with the State of Arizona.

Desired Qualifications:

Experience in:

• Maintaining and reconciling accounting and financial records.

• Utilizing an on-line financial system (Workday, etc.).

Knowledge of:

• Procurement Card policies, procedures and reconciliation.

• Microsoft Office applications (i.e., Excel, Word, Outlook, etc.).

• Customer service skills.

• Evidence of effective communication skills

Working Environment:

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse.

• Required to stand/sit for varying lengths of time and travel moderate distances to perform work.

• Regular use of standard office equipment, including but not limited to computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals.

Department Statement:

What’s in it for you?

Looking for an employer that offers you solid growth opportunities, as well as an inclusive culture and work/life balance? ASU offers the following:

• Flexible work schedules

• 22 days of accrued vacation leave, 12 days of accrued sick leave and 10 paid holidays annually for all staff.

• Tuition Reduction Program for staff members, their spouses, and dependents, available on day one. For more information visit

• 12 weeks of paid parental leave following the birth or adoption of a child
• Affordable benefits package including dental, vision, and life insurance benefits. More information available at
• Retirement program designed to promote long-term savings and provide income upon retirement which includes Arizona State Retirement System (ASRS)
• Paid time for volunteer and professional development
• Wellness program for preventative health education and screenings
• Disability and leave program for income protection
• Free and confidential Employee Assistance services, helping to manage personal difficulties or life challenges
• ASU Discounts to sports/events along with discounts with ASU partnerships

ASU Facilities Development and Management (FDM) maintains and services all university-owned property, and develops and constructs innovative and sustainable facilities. FDM’s vision is to contribute to and guarantee the success of the university’s mission by creating and caring for the ASU campus and environment. We provide quality customer service, effectively steward our resources, and meet the needs of the university through creative and collaborative efforts.

Facilities Development and Management at ASU employment requires current eligibility to legally work in the United States. Facilities Development and Management will not be a sponsor for this position.

This position is located at the University Services Building, 1551 S. Rural Road, Tempe, AZ (on Rural Road south of Apache Blvd).

This position requires that you must possess a valid Arizona driver's license (minimum of Class D) upon employment and maintain throughout employment. Post-offer of employment, selected candidate must possess an acceptable driving record which is 5 or fewer points in the most recent 39-month period from date of hire.

Fingerprint (Safety and Security)

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of all background, including fingerprint checks.

Driving Requirement:

This position may require driving. Employee must possess a valid US Driver’s license of the appropriate class and required endorsements throughout employment.

Location:

Campus: Tempe

Funding:

No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

To be considered, your application must include all of the following attachments:

• Cover letter

• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at You may request a hard copy of the report by contacting the ASU Police Department at View phone number on aiapply.co.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.