Staff Accountant

Position Overview The Staff Accountant supports the daily execution of core accounting processes that keep financial information accurate, timely, and well-controlled, including but not limited to weekly timekeeping, daily cash/treasury activities, and general ledger account reconciliations. This role communicates with employees to resolve discrepancies, answer questions, and provide guidance on accounting policies and procedures. In partnership with the accounting team, the position contributes to month-end and year-end activities through consistent documentation, compliance with internal controls, and responsive follow‑through. Key Responsibilities Manage weekly timesheet process for timely submissions, approvals and coding. Manage daily treasury, cash processing, and cash reporting activities. Prepare and review general ledger account reconciliations. Responsible for maintenance of the vehicles/fleet hub in the accounting system. Assist with maintenance of the accounting inbox. Provide backup duties for accounts payable tasks. Communicate with employees to discuss charges, discrepancies, and payments. Assist with educating employees on proper accounting policy and procedures. Ensure compliance with internal accounting procedures. Assist the accounting department in daily, monthly, and annual activities. Follow internal accounting procedures and policies to ensure financial security is maintained. Collaborate with others in the accounting department to ensure all financial actions are accurate. Set up new conference projects and prepare and deliver monthly conference project reports to the Marketing Director. Perform secondary reviews of expense reports and monthly credit‑card statements following Accounts Payable Specialist processing to ensure accurate general ledger coding and compliance with Company policies. Upload expense report reimbursements and vendor payments into the banking system. Perform other tasks as needed. Skills + Experience Bachelor's degree in accounting Minimum 2+ years of recent accounting experience Previous experience with an Enterprise Resource Planning (ERP) system, Deltek Vantagepoint experience preferred Excellent organization, time management, planning and prioritization skills Strong attention to detail Proficient in Microsoft Office Suite or similar software Ability to work under tight deadlines in a fast‑paced environment Ability to analyze and manipulate data and resolve problems Strong interpersonal and relationship building skills Demonstrates the Company's Core Values – Thoughtful, Responsible, Resourceful and United Team player dedicated to our growth as a department and as a Company Work Environment + Physical Demands Work will primarily be in an office setting with limited opportunities to be exposed to adverse environmental conditions. Work will primarily involve manual tasks such as picking, pinching, typing, and repetitive motion. Must have visual acuity for viewing a computer screen, the ability to talk, hear and sit for extended periods of time. Must be able to carry, lift and push/pull up to 5 pounds frequently and up to 30 pounds occasionally. Additional physical duties may be required as necessary. Equal Employment Opportunity McAdams is an equal opportunity employer. All qualified candidates will receive consideration for employment without regard for race, color, religion, gender (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran's status, or any other legally protected status. Legal Notices Know Your Rights: Workplace Discrimination is Illegal E-Verify (English/Spanish) Right to Work (English/Spanish) #J-18808-Ljbffr McAdams