Office Services Coordinator

Summary:

The part-time Office Services Coordinator is responsible for supporting the day-to-day operations of the office by ensuring a clean, organized, and fully functional workplace. This role handles shipping, office supply management, meeting setup, and coordination with external vendors and building management. The ideal candidate is hands-on, organized, and proactive with a strong attention to detail. This position is from 9 AM - 1 PM (3 days per week), and is based in downtown Providence, RI.

Key Responsibilities:

• Manage all shipping and receiving, including domestic and international shipments
• Order, track, and maintain inventory of office supplies
• Purchase supplies as needed, including off-site shopping when required
• Stock office, kitchen, and shared area supplies, to ensure consistent availability
• Receive, track, and coordinate maintenance requests with the landlord and/or external vendors
• Set up and break down rooms for meetings, town halls, and company events
• Assist with special projects and ad hoc facilities-related tasks as assigned

Qualifications:

• Previous experience in office management, facilities, office operations, or a related role preferred
• Strong organizational and time-management skills
• Ability to handle physical tasks such as lifting, moving furniture, and stocking supplies
• Comfortable coordinating with vendors, landlords, and internal teams
• Reliable, proactive, and able to work independently

Work Environment & Physical Requirements:

• Regularly required to move supplies and furniture up to 50lbs.

• Ability to stand, walk, and perform light physical labor throughout the workday