STAFF ACCOUNTANT

Portland Office 550 SW 12th Ave Portland, OR 97205, USA Description

ABOUT THE ROLE

The Staff Accountant supports accounts payable, owner billings, job cost transactions, cash management, reconciliations, financial analysis, and reporting. This role partners with project teams, vendors, subcontractors, and accounting leadership to keep financial activity accurate, timely, and well-documented. The role balances recurring accounting cycles with issue resolution and cross-functional communication, requiring someone who can manage detail-heavy work while staying responsive to the needs of project and accounting partners. A strong candidate will be detail-oriented, analytical, responsive, and comfortable building trusted working relationships across Accounting, Operations, project teams, vendors, and subcontractors.

WHAT SUCCESS LOOKS LIKE

Processes accounts payable, billings, cash receipts, and job cost transactions accurately and on time. Maintains organized, complete, and audit-ready accounting documentation. Builds productive working relationships with project teams, vendors, subcontractors, and accounting team members. Identifies and resolves invoice, payment, reconciliation, and documentation issues with professionalism and follow-through. Supports month-end, quarter-end, annual audit, tax, and financial reporting activities with accuracy and dependability. Brings flexibility, initiative, dependability, quality focus, and sound judgment to recurring accounting cycles and day‑to‑day problem solving.

WHAT YOU’LL DO

Perform full-cycle accounts payable functions for assigned construction projects, including invoice intake, routing, approval follow-up, posting, and payment processing. Review invoices and pay applications for proper approval, documentation, coding, and accuracy before posting. Set up contract documents and related change orders in the accounting system. Respond to vendor documentation requests, including reseller permits, credit applications, W-9s, vendor setup, and IRS TIN matching. Issue weekly checks and credit card payments, including mailing checks to vendors and subcontractors as appropriate, transmit positive pay files, and maintain complete electronic AP documentation. Partner with vendors, subcontractors, and project teams to research statements, reconcile accounts, and resolve outstanding invoice or payment issues. Billings, Substantiations & Owner Contract Administration Post owner invoices, cash receipts, miscellaneous adjustments, and revisions in the accounting system, and communicate receipt of payment to project teams, Accounts Payable, and other interested parties. Review draft owner invoices for accuracy, appropriateness, and invoice tracking before final processing. Reconcile accounts receivable activity to the general ledger during month-end close. Support owner contract administration by validating contract terms, processing owner change orders, and confirming system data is accurate. Prepare interim and final project substantiations, including supporting documentation, final billing support, and related project cost adjustments. Support daily cash management for assigned bank accounts, including periodic cash transfer and funding requirements. Prepare and maintain internal financial work papers, account reconciliations, and supporting schedules. Assist with month-end, quarter-end, annual audit, and owner‑initiated audit support. Prepare monthly, quarterly, and ad hoc reporting and analysis as assigned. Support select tax filings and investment account reconciliations as assigned.

WHAT YOU BRING

Bachelor’s degree in accounting, finance, or a related business field preferred. Two to three years of experience in an office, accounting, finance, or administrative environment, preferably in the construction or related industry. Spectrum and/or Procore experience is strongly preferred. Experience with networked accounting or information systems required; experience with integrated accounting systems preferred. Working knowledge of account analysis, reconciliations, accounts payable, accounts receivable, and financial documentation. Strong analytical skills, numerical aptitude, accuracy, and attention to detail. Proficiency with Microsoft Excel required, including queries, pivot tables, and financial data analysis. Experience working with financial statements preferred. Strong written and verbal communication skills, with the ability to work effectively with project teams, vendors, subcontractors, and accounting colleagues. Ability to adapt to new systems, manage recurring deadlines, prioritize work, and follow through on commitments. CMA or CPA certification helpful but not required.

KEY ATTRIBUTES

Detail-oriented and quality-focused, with a commitment to accurate data, complete documentation, and reliable follow-through. Analytical and curious, with the ability to research discrepancies, reconcile accounts, and identify practical solutions. Dependable and deadline-conscious, with the ability to manage recurring accounting cycles and time-sensitive requests. Flexible and collaborative, with a service mindset and the ability to work effectively across Accounting, Operations, project teams, vendors, and subcontractors. Self-motivated and proactive, with good judgment and the initiative to follow work through to completion. Professional and composed when responding to questions, resolving issues, and balancing competing priorities.

WORK ENVIRONMENT

Office-based role located in Portland, Oregon, within a collaborative accounting and business operations environment. Regularly uses standard office equipment and technology, including computers, phones, printers, filing systems, accounting systems, and Microsoft Office, especially Excel. Requires frequent collaboration with project managers, project engineers, superintendents, operations assistants, accounting team members, vendors, subcontractors, and business leaders. Work is performed primarily during standard business hours, with occasional additional time needed to support month-end, quarter-end, audit, tax, or other deadline-driven accounting activities.

TRAVEL EXPECTATIONS

Occasional travel between Lewis's offices or project sites may be required.

REQUIREMENTS

Successful completion of required pre-employment screening is a conditional requirement of the employment process. Physical requirements include regular communication; the ability to see, talk, and hear; frequent sitting and use of hands, fingers, and arms; and the ability to occasionally lift and move standard office materials up to 25 pounds. This posting reflects the role’s primary responsibilities and qualifications but is not intended to be an exhaustive list. Responsibilities may evolve based on business needs. A 100% employee-owned general contractor, Lease Crutcher Lewis offers a comprehensive healthcare plan with medical, dental, and vision coverage. Our employer-funded Lifestyle Spending Account supports physical wellness for employees. We also offer a generous Health Savings Account with annual employer-sponsored contributions. Lease Crutcher Lewis provides support for a financially healthy future, including our Employee Stock Ownership Plan, enrollment covered at no cost to you, and a 401(k) with a competitive matching program. To support employee philanthropic efforts, employees are eligible for volunteer PTO and charitable giving matching programs. Lease Crutcher Lewis is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment regardless of, and will not be discriminated against, based on the basis of race, color, gender, pregnancy or breastfeeding, sexual orientation, gender identity or expression, religion, national origin, age, genetic information, marital status, veteran status, disability, or other status protected by state or federal law. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor. #J-18808-Ljbffr Lease Crutcher Lewis