Contract Closeout Specialist

***This is a Contingent Hire Position***



 

• Provide Market Research / Pre-Solicitation Phase support services to include the following and any related tasks.

• Providing analysis and documentation support for acquisition alternatives.
• Assisting with preparation of FAR Part 6 Justification and Approvals, Determination and Findings, and waivers.
• Assisting with FAR Part 10 market research, Requests for Information (RFIs) and Sources Sought.
• Assisting with pre-solicitation documentation development and analysis.
• Assisting with milestones/schedules and cost/price spreadsheets.
• Managing documentation configurations/versions during the Government review/vetting process.
• Provide Solicitation Phase support services.
• Providing analysis and documentation support for solicitation development and for questions received.
• Managing documentation configurations/versions during the Government review/vetting process.
• Providing cost/pricing or cost/benefit analysis support.
• Providing Freedom of Information Act (FOIA) request support.
• Preparing and assembling of contract files.
• Assisting with the preparation of correspondence.
• Provide Post Award Contract Administration Phase support services.
• Assisting with preparation for post-award orientations.
• Providing contract administration support (e.g. payment of invoices; tracking and recording receipt of deliverables; engineering change orders; small business contracting compliance; etc.).
• Providing cost/pricing or cost/benefit analysis support.
• Providing support with FPDS-NG reporting.
• Providing record and file management support.
• Providing contract invoices and payment reconciliations.
• Assisting with claims and Requests for Equitable Adjustments.
• Preparing routine contract modifications for execution by a KO.
• Processing standard commercial invoice payments on other contracts placed by the USCG.

• Checklist preparation and desk audit of contract files identified for closeout.
• Scanning of hard copy files from physical office location.
• Confirmation of receipt of products/services.
• Confirmation of invoices, payments, and balances
• DD Form 1594 completion notice, and execution of necessary modifications and administrative actions required to complete the closeout.
• Similar practices must be applied to Military Interdepartmental Purchase Requests (MIPRs) and Interagency Agreements (IAAs) and all other award instruments. Simplified Acquisition Procedures (SAPs) and ‘quick closeout’ procedures in accordance with FAR 42.507 must be used to the maximum extent practicable.
• Track the status of closeout actions planned, pending, and completed and coordinate as required with Government staff.
• The candidate must provide the Contracting Officer (KO) and Contracting Officer’s Representative (COR) with a summary of the status of actions provided when requested to promote collaborative resolution of problems. As a part of this process, the candidate must provide financial and procurement analysis to ensure that closeout actions are thorough and complete with in the respective financial systems and USCG contract writing systems (e.g., FSMS). This includes requesting, or authoring, reports and data extracts as necessary, engaging with CG-831/FINCEN counterparts to identify priorities of effort and application of resources, and reconciling the status of actions as required by reporting policy (e.g., weekly, monthly, annually).

• Assisting with data quality reviews and report development (e.g. DHS FPDS-NG Verification and Validation (V&V) report).
• Validating data accuracy
• Analyzing data and calculating trends
• Assisting with running standard and ad-hoc reports
• Assisting with running data calls, organizing for distribution to stakeholders, and tracking completion
• Providing system administration
• Establishing and maintaining user accounts Troubleshooting system issues
• Assisting with the development of training materials and delivery of remote and in-person training
• Providing user support
• Assisting with system testing
• Updating internal SharePoint site and resources
• Updating internal user guides
• Providing recommendations at meetings that impact system use at USCG
• Assist with facilitating and coordinating responses to other data calls from internal/external organizations.).

• Assist with logistics planning, analysis, completion, and tracking of testing, documentation creation and review, topic identification, and tracking of training.
• Assist with data migration efforts.
• Review and analyze data for common mistakes, trends, etc.
• Assist with help desk activities.
• Review and analyze implementation, system change, and other documentation (e.g. Functional Design Documents (FDDs), testing reports, etc.).
• Create and maintain program/project management related documents (e.g. decision log, risk register, etc.).
• Assist with creating/updating, documenting, and disseminating business processes.
• Create and maintain USCG contracting community facing FSMS SharePoint site.
• Attend meetings with, or in lieu of, government representatives.
• Assist with communications for internal and external stakeholders.
• Create/Populate reports (standard/ad hoc) and briefs for various levels of the USCG and DHS organizations.
• Create, maintain, and provide recommendations for enhancements to reports.
• Curating helpdesk support emails and customer support into Frequently Asked Questions (FAQs).

• A 4-year course of study leading to a bachelor's degree with a major in any field; or at least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.
• At least four (4) years of federal Government experience providing cradle-to-grave contracting support including procurement planning and execution, market research and analysis, source selection, contract administration, and negotiation and communication.

• Excellent Salary (commensurate with experience)
• Medical, Dental, and Vision Insurance
• Paid Time-Off
• Retirement Plan
• Bonus Program
• Direct Deposit