Contract Specialist (On-Site)

Job Description

Job Description

Description

LDSS is a Woman-Owned Small Business headquartered in Dayton, Ohio. We have built a strong reputation with our customers and teaming partners as a premier provider of highly qualified and capable professionals delivering leading and dynamic services and solutions.

Our engaging work environment and winning business model are built upon on the strong foundation of our A.C.T.I.V.E. core values:

• Attitude - We maintain an optimistic, hopeful and can-do demeanor.
• Compassionate Teamwork - We practice awareness of ourselves and others to foster an environment of respectful collaboration.
• Integrity - We do the right thing, in the right way, for the right reason.
• Versatility - We are willing to adapt and anticipate what is needed to support the mission.
• Excellence - We are dedicated to superior quality and strive to raise the standard.

LDSS is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender identity, sexual orientation, national origin, disability, or veteran status.

Job Summary: Provide consulting and Contract Management/Administration support services to the Defense Nuclear Facilities Safety Board (DNFSB) to enhance capabilities and proactively complement and supplement various initiatives and actions associated with improving operational agency efforts. Candidates should have experience with pre- and post-contract award, contract closeout, contractual services and supplies, and contract policy.

This position is fully on-site, 5 days per week at DNFSB HQ (625 Indiana Ave NW, Washington DC).

This position requires a Public Trust (or ability to obtain)

Key Responsibilities

Strategic Planning and Contract Management:

• Work closely with program offices to define clear, mission-driven acquisition requirements.
• Develop multi-year acquisition strategies aligned with agency goals and budget constraints.
• Conduct market research to assess industry capabilities and competition.
• Ensure proper cost estimation and justifications in acquisition plans.
• Collaborate and communicate with program managers, senior leaders, and other stakeholders.
• Provide consultant support to perform the full range of contract management services, including the systematic management of contracts from creation and negotiation to execution and completion.
• Assist in managing contracts throughout the entire lifecycle, ensuring compliance with terms and conditions, and monitoring performance.
• Review and analyze contracts, ensure compliance with terms and conditions, and monitor contract performance.
• Ensure that all parties fulfill their obligations, adhere to contract terms, and achieve the desired outcomes.
• Assist in closing out contracts by verifying that all terms have been fulfilled and necessary documentation is completed.
• Train Contracting Officer Representatives (CORs) on DNFSB's specific procedures, enforce non-compliance, and ensure CORs maintain their certifications.
• Work with program offices to develop solicitations (RFPs, RFIs, RFQs, etc.) and evaluate proposals for source selection processes.
• Ensure proper use of contract vehicles (GSA schedules, IDIQs, BPAs, etc.).

Contract Administration:

• Provide contract support services to perform the full range of contract administration services.
• Assist in drafting contracts to accurately reflect agreed terms and conditions.
• Review contracts for compliance with legal, regulatory, and organizational policies.
• Assist with dealings between the government and contractors from award to completion or termination.

Risk Management:

• Identify and mitigate potential risks associated with contracts, including cost, schedule, operation, legal, and other risks.
• Clearly define the rights, responsibilities, and obligations of each party in the contract.
• Regularly monitor and review contract performance to ensure compliance and address emerging risks.
• Ensure contractor accountability and performance monitoring (via CPARS and oversight reviews).
• Address potential protests, disputes, compliance, internal control, audit response, and corrective actions.

Reporting and Documentation:

• Conduct reporting and documentation of contract support to maintain transparency, accountability, and record-keeping.
• Develop directives, OP, COR handbook, market research handbook, work practices with key internal controls, templates, etc.
• Stay updated on OMB directives, GAO recommendations, and Congressional oversight affecting acquisitions.
• Execute the agency's internal control policy.

Pre- & Post-Contract Closeout:

• Conduct pre- and post-contract closeout by establishing a solid foundation for the contract and ensuring all parties are clear on roles, responsibilities, and expectations.
• Assess overall performance and outcomes of the contract to ensure all obligations and deliverables have been met.

Skills, Knowledge and Expertise

• This position requires the ability to obtain and maintain a Public Trust background investigation. Candidates with an active Public Trust background investigation will be considered first.
• Education and experience level equivalent to BS or BA degree and 4+ years of relevant experience.
• Must have experience using Oracle's Contract Management Lifecycle (CLM) System
• Minimum of 5 years of acquisition/contracting experience for a federal agency.
• Proven computer skills and accounting systems software experience.
• Oral and written communication skills.
• Interpersonal skills and ability to conduct oneself in a professional manner.
• Ability to identify and correct problems.
• Analytical and reasoning ability.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Tuition reimbursement
• Vision insurance