Bilingual Administrative Assistant

Bilingual Spanish Administrative Assistant

Location: South Gate, CA- on-site

About Us:

We are a mission-driven nonprofit organization dedicated to providing high-quality services and support to individuals with special needs and their families. Our team is passionate about making a meaningful impact in the community through compassionate care, advocacy, and tailored programs.

Position Summary:

We are seeking a detail-oriented and compassionate Bilingual Spanish Administrative Assistant to support daily office operations at our South Gate location. This role is critical in ensuring smooth communication with clients, families, and internal teams while maintaining organized administrative processes.

Key Responsibilities:

• Provide administrative support to program staff and leadership
• Answer and route phone calls, greet visitors, and assist walk-ins in both English and Spanish
• Schedule appointments, meetings, and maintain calendars
• Prepare, organize, and maintain client files and documentation
• Assist with data entry, reporting, and recordkeeping with a high level of accuracy
• Support communication with clients and families, including translation and interpretation as needed
• Coordinate office supplies and maintain a professional and organized office environment
• Assist with special projects and community outreach efforts as assigned

Qualifications:

• Bilingual in English and Spanish (required)
• 13 years of administrative or office support experience
• Experience working in a nonprofit, healthcare, or social services environment preferred
• Strong interpersonal and communication skills, with the ability to work sensitively with diverse populations
• Proficiency in Microsoft Office (Word, Excel, Outlook) and general office systems
• Strong organizational skills and attention to detail
• Ability to prioritize tasks and work independently in a fast-paced environment

Preferred Skills:

• Experience supporting individuals with special needs or working in related services
• Familiarity with client intake processes and confidential record management

Work Environment:

• On-site role based in South Gate, CA
• Collaborative, mission-driven team environment

Compensation:

$24 to $26 per hour

Benefit offerings: include medical, dental, vision, additional voluntary benefits, 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

The California Fair Chance Act

Los Angeles City Fair Chance Ordinance

Los Angeles County Fair Chance Ordinance for Employers

San Francisco Fair Chance Ordinance