Controller

Position Overview

The Controller for the Food Bank of South Jersey is an important member of the finance team who will have direct responsibility for general ledger management, inventory, accounts payable, fixed assets, leases, cash flows, revenue recognition (gifts, grants and contracts), recording investment activities, accounts/pledges receivable, net assets, financial statements, audits and tax and regulatory filings. He or she will support the CFO on financial, accounting, and fiscal management matters, and will assist with the implementation of fiscal management strategies across the organization. He or she will assist with enhancing internal controls, financial reporting, inventory controls, and budgetary controls. The ideal candidate will have experience managing finance, accounting, inventory, budgeting, and banking functions with multiple funding sources including government (federal and state) grants and contracts within the nonprofit industry.

Key Responsibilities

Financial Management & Reporting

• Oversee all daily accounting operations.

• Manage accounts payable and receivable.

• Ensure an accurate and timely month end financial close.

• Prepare monthly financial statements including income statement, balance sheet, cash flow, and management reports.

• Post monthly journal entries, reconciliation of cash and investment accounts, and preparation of appropriate documentation/supporting schedules.

• Maintain all subsidiary schedules of balance sheet accounts including fixed assets, prepaid expenses, etc.

• Conduct account analysis and reconciliation including tracking and reporting of restricted funding.

• Reconcile bank accounts, savings accounts, and investment accounts monthly.

• Manage the GL structure, collaborate with the CFO for ongoing development of processes to track costs by program in the GL.

Internal Controls and Compliance

• Responsible for ensuring that financial policies and practices are in compliance with the standards set by the IRS, Feeding America, and government contracting agencies.

• Ensure effective internal control systems for the organization. Continually evaluate established policies and procedures, and direct updates or modifications, as necessary.

• Ensure all reporting follows generally accepted accounting principles, State and Federal government regulations, industry practices, funder requirements, and other regulatory bodies.

• Develop and oversee best practices for revenue recognition for any government (federal and state) contracts, private grants, and donor-restricted funds.

• Ensure that the organization complies with all federal, state, and local laws and regulations, as well as internal policies.

• Monitor updates to laws, regulations and industry trends affecting the food banking industry and make recommendations to ensure compliance and/or operational efficiencies.

Grant Compliance & Management

• Work in collaboration with all departments to provide budgets and reporting documentation for private, corporate and government grants using organization’s functional allocation of expenses and other sources.

• Knowledge of OMB A-133 (Uniform Guidance) and regulatory agency compliance audits and requirements preferred.

• Monitor grant expenditures against budgets.

• Prepare monthly and quarterly grant invoices.

• Collaborate with program managers on allocations. 

• Work with the Programs Department to ensure grant compliance, including grant audits and timely reporting.

• Work with the Philanthropy Department to ensure gifts and grants compliance.

• Manage the grants accounting module to account for restricted grants. Manage the fixed assets module for all fixed assets.

Inventory & Asset Management

• Review and maintain inventory tracking systems for accuracy.

• Reconcile inventory metrics with ledger balances.

• Manage inventory valuation and ensure appropriate financial controls over inventory.

• Work with Operations to optimize supply chain workflows and controls.

Audit & Tax Compliance

• Serve as primary liaison to external auditors on annual Financial and Single Audits.

• Maintain schedule of federal award expenditures (SEFA).

• Assist with preparation of IRS Form 990 tax filings.

• Maintain and update financial policy and procedure manuals. 

Qualifications & Skills

Required Education & Experience

• Bachelor’s Degree in Accounting, Business Administration, Finance, or closely related field

• 5+ years of non-profit accounting experience, including restricted funds and grants accounting, compliance, and reporting.

• Strong knowledge of generally accepted accounting principles.

• Advanced expertise with MS Office applications.

• Proven management of Financial and Uniform Guidance Single Audits.

• Hands-on experience with inventory accounting software. 

Preferred Certifications

• Certified Public Accountant (CPA) designation.

Core Competencies

• Advanced proficiency in non-profit ERP systems (NetSuite).

• Exceptional knowledge of GAAP accounting standards.

• Strong spreadsheet data manipulation skills.

Technical Competencies

• Accounting Skills & Systems

• Audit Management Skills

• Budget Management

• Compliance

• Data Analyzation

• Financial Reporting & Reconciliation

• Nonprofit Grant Experience/Knowledge

• Knowledge of US GAAP or Regional Finance

Behavioral Competencies

• Commitment to Encouraging a Supportive Work Environment: actively embracing and fostering a workplace or organizational culture that values and respects individual differences and strives to create an environment where everyone feels included, valued, and has a sense of belonging. 

• Managing Change: Manages and supports the acceptance and implementation of change within the organization; breaks big projects down into small wins to get early victories and build momentum for change. Develops metrics and monitoring systems to measure progress. Encourages others to seek opportunities for different and innovative approaches to addressing problems and opportunities.​ 

• Planning and Organizing: Organizes work, sets priorities, and determines resource requirements; determines the sequence of activities needed to achieve goals in a complete and timely manner.  

• Team Leadership: Communicates a vision and inspires motivation; engages with others in team process to solve problems; works to find a win/win resolution of differences; is aware of how work style impacts productivity.

The Food Bank of South Jersey believes in pay transparency and fostering an environment of fairness. The annual salary range for this position is $85,000 to $95,000, commensurate with experience and qualifications. Our approach to compensation is rooted in valuing the expertise and contributions of all our team members. 

The Food Bank of South Jersey is an equal opportunity employer. All aspects of employment – including the decision to hire, promote, discipline, or discharge – will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. We are committed to creating an inclusive environment. We believe and support the safety and security of all of our volunteers and our employees. Background checks will be completed for final candidates. 

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