Staff Assistant, - Student Affairs Department, Rowan-Virtua SOM (Stratford, NJ)

Rowan University • 201 Mullica Hill Road • Glassboro, New Jersey 08028 • View phone number on click.appcast.io Rowan University » Human Resources » Job Postings Welcome to Rowan University’s Career Site A top 100 national public research institution, Rowan University offers bachelor’s through doctoral and professional programs in person and online to more than 25,000 students. The fastest-growing public research institution in the Northeast and among the country’s top 10 fastest-growing, Rowan offers a thriving multidisciplinary environment with a strong emphasis on practical research in health care, engineering, science and business, while ensuring excellence in undergraduate education. Nationally recognized for innovation, high-quality, affordable education and public-private partnerships, Rowan is one of two universities in the U.S. to offer M.D., D.O. and D.V.M. degree programs. For more information on Rowan University, click here . All positions are contingent upon budget appropriations. Rowan Employee Benefits Rowan University offers a comprehensive benefits package to its staff and faculty members* including health, prescription, and dental coverage, vision reimbursement, a variety of investment options including mandatory pension programs and voluntary retirement savings opportunities, tuition benefits and scholarships, and paid time off. For more information on available benefits at Rowan, please visit the Benefits website . Benefits available to employees of the Rowan-Virtua School of Osteopathic Medicine can be viewed here . *Available benefits are dependent upon employee class and union affiliation. Staff Assistant, - Student Affairs Department, Rowan-Virtua SOM (Stratford, NJ) Apply now Job no: 501859 Work type: Regular Full-Time Location: Stratford, New Jersey Categories: Administrative - Clerical, Professional Rowan-Virtua School of Osteopathic Medicine Job Title: Staff Assistant Department: Academic Affairs & Student Services,Student Affairs & Alumni Engagement Facility: Stratford Reports To: Associate Director of Student & Alumni Programs

SUMMARY

Rowan-Virtua SOM is searching for a dedicated employee to join their team as a staff assistant. This position will serve as the primary administrative support for the Office of Student Affairs and Alumni Engagement, which serves the Stratford and Sewell campuses. They will be required to perform a wide variety of administrative and support services to maximize efficient workflow, including assisting in the planning and implementation of student programs and activities, coordinating and supporting campus events and programs, working with campus partners, and helping to manage efforts to address food insecurity among students. Leadership, staff, and faculty identified diversity, equity, and inclusion as core values for Rowan-Virtua School of Osteopathic Medicine. We believe promoting these values cultivates a more diverse physician workforce and develops skillful, culturally competent physicians to improve health and eradicate health disparities.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Oversee student organization event requests for approval through University Events and provide planning guidelines for both the Stratford and Sewell campuses, ensuring compliance with university policies and deadlines. This includes room reservations and correspondence with University Events, University support services, food services and student leaders. Serve as the primary point of contact at the front desk for the Office of Student Affairs and Alumni Engagement to welcome students and visitors and provide professional administrative support as needed. Provides administrative support to the Student Affairs Division of Academic Affairs & Student Services, including calendar management, scheduling, meeting logistics, travel arrangements, copying/collating, etc. as needed. Assist in the implementation and administration of programs that support School of Osteopathic Medicine (SOM) students experiencing food insecurity, including program coordination and resource distribution. Update and maintain leadership lists for all student organizations to support communication, compliance, and organizational continuity. Assists Student Affairs team in planning, executing, and staffing signature events for SOM students. Supports the coordination of student organization events, collections, and sales, as needed. Provides support as needed for Sewell Campus events and programs. Manage the Student Club Storage Closets and ensure compliance with student guidelines. Assist with the coordination of the sales, distribution, and inventory tracking of student white coats and medical kits. Prepares and/or compiles special reports, meeting minutes, and other related reports within prescribed guidelines. Provides timely and accurate responses to student, alumni, staff and faculty inquiries. As needed, assist with official student correspondence. Maintains essential records as needed. Keeps abreast of all federal, state, and Rowan University regulations, laws, and policies as they presently exist and as they change or are modified. Performs other duties as assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. EDUCATION and EXPERIENCE Bachelor’s degree in liberal arts, public or business administration, social sciences, or a related field, plus one (1) year of professional level experience in a business office, government agency, or university setting. Applicants must possess strong interpersonal, writing, and organization skills and have the ability to perform assigned tasks with minimal supervision. Experience working with student populations is preferred. Advanced knowledge of Microsoft Excel, Word, and PowerPoint and the Google platform is required as well as the capacity to learn required university software programs and systems. The candidate for this position will be expected to travel regularly between campuses to support food insecurity initiatives and, on occasion, to support Student Affairs programs (mileage reimbursed). Awareness of own attitudes, beliefs, biases, and assumptions about others; respect and openness towards people whose social and cultural background is different from one’s own. Ability to recognize and manage one’s behaviors and communication to create an inclusive, equitable, and welcoming environment within the department/organization.

SALARY INFORMATION

In compliance with The State of New Jersey's Pay Transparency Act, the annual base salary range for this position is $50,000-$54,573.83, with placement within the range determined by candidate's qualifications, professional experience, internal equity, and other factors.

BENEFIT INFORMATION

Eligible employees receive: Comprehensive NJ State health, dental, and retirement benefits Generous paid time off and holidays Tuition reimbursement for employees, spouses, and dependents attending Rowan University (Glassboro campus; undergraduate only for spouse/dependents) For more detailed information, please visit:

NOTES

Only completed, online applications submitted on or before the deadline will be considered. Candidates must be legally authorized to work in the US, and the university will not sponsor an applicant for a work visa for this position. Advertised: Oct 9 2026 Eastern Daylight Time Applications close: Oct 23 2026 01:00 PM Eastern Daylight Time More Information Residency Requirements Rowan University is subject to the residency requirements of the NJ First Act (N.J.S.A. 52:14-7, P.L. 2011, Chapter 70). Any person hired to a non-exempt position shall either have their principal residence in New Jersey or have one (1) year from the date of employment to establish, and then maintain, principal residence in the State of New Jersey. Any person hired to an exempt position shall either have their principal residence in New Jersey, Delaware, Pennsylvania, or New York or have ninety (90) days from the date of employment to establish, then maintain, principal residence in the State of New Jersey, Delaware, Pennsylvania, or New York. Note on STEM-OPT Employment Please note that STEM OPT employment is not permitted at Rowan University. To be eligible for a STEM OPT extension, the student's employer must be registered in E-Verify and must use the system to verify all new employees. While Rowan University is registered in the E-Verify system, the University does not use the system to verify all new employees, only those that are working on a Federal Contract. This means that Rowan does not permit individuals to work at the University using a STEM OPT Employment Authorization Document as proof of US Work Authorization. Non-Discrimation at Rowan University Rowan University is committed to creating a welcoming environment for all employees. All qualified applicants will receive consideration for employment without regard to age, ethnicity, race, religion, sex, gender identity or expression, genetic information, marital status, national origin, (dis)ability status, military status, and other NJ protected classes. Rowan University does not discriminate on the basis of sex in its educational programs and activities, including employment as required by Title IX. Rowan is committed to providing access, equal opportunity, and reasonable accommodation for individuals with (dis)abilities. To request reasonable accommodation, contact Christy Mroz,Administrative Assistant,View email address on click.appcast.io, View phone number on click.appcast.io. Rowan strongly encourages applicants from underrepresented groups to apply. Pursuant toTitle IX of the Education Amendments of 1972 and supporting regulations, Rowan does not discriminate on the basis of sex in the education programs or activities that it operates; this extends to admission and employment. Inquiries about the application of Title IX and its supporting regulations may be directed to the Assistant Secretary for Civil Rights, Office for Civil Rights, U.S. Department of Education, or to the University’s Title IX Coordinator, Office of Student Equity & Compliance, Rowan University, Hawthorne Hall, Suite 312, 201 Mullica Hill Rd, Glassboro, NJ 08028, View email address on click.appcast.io , View phone number on click.appcast.io. For information on the Title IX Sexual Harassment/Sexual Assault policy and grievance procedures, please click here . Annual Security and Fire Safety Report Rowan is committed in assisting all members of our University community in providing for their safety and security. The Annual Security and Fire Safety Report is available on the Rowan University Police Department (RUPD), Clery Act webpage here . The report contains information regarding campus security and personal safety including topics such as crime prevention, RUPD authority/jurisdiction, crime reporting policies, fire safety, disciplinary procedures and other matters of importance related to securityon all our campuses. The report also contains information about fire statistics in Rowan University on-campus student housing facilities and crime statistics for the three previous calendar years, including reported crimes that occurred on-campus; in certainoff-campus buildings or property owned or controlled by the University; and on public property within, or immediately adjacent to and accessible from the campus. This information is required by federal law, Jeanne Clery Campus Safety Act or the "Clery Act" and is provided by the Rowan University Police Department. If you would like to receive a hard copy of the Annual Security and Fire Safety Report which contains this information, you can stop by the RUPD Office, located at Bole Hall Annex,201 Mullica Hill Road, Glassboro, NJ 08028 or you can request that a copy be mailed to you by calling View phone number on click.appcast.io or email: View email address on click.appcast.io . #J-18808-Ljbffr Rowan University