Legal Receptionist / Administrative Assistant

Job Description

Job Description

Our client is looking for someone who genuinely enjoys people!

This law firm is looking for a friendly, upbeat, and professional Legal Receptionist / Administrative Assistant to be the welcoming face and voice of our firm. This is an important front office role for someone who enjoys talking with clients, making people feel comfortable, and being the person others can count on to keep things moving.

If you’re the type of person who lights up when the phone rings, enjoys helping people, and takes pride in creating a great first impression , you may be exactly who we’re looking for.

What You’ll Do:

• Greet clients and visitors with a warm, professional, and welcoming attitude
• Answer and route incoming calls, serving as the first point of contact for clients and prospective clients
• Communicate comfortably and professionally with clients by phone and in person
• Respond to client requests and direct questions to the appropriate attorney or staff member
• Scan, distribute, and route incoming and outgoing mail and documents
• Request client information and documents as needed
• Open and maintain client files
• Assist attorneys and legal staff with a variety of administrative tasks
• Schedule appointments and help coordinate the front-office calendar
• Maintain an organized, professional reception area
• Provide general administrative support to keep the office running smoothly

What We’re Looking For:

• A genuinely friendly, positive, and personable individual
• Someone who enjoys talking with people and is comfortable communicating verbally
• Excellent phone presence and professional communication skills
• Professional appearance and demeanor
• Organized, dependable, and able to manage multiple tasks
• Strong attention to detail
• Comfortable working in a busy law office environment
• Previous law firm or professional office experience is a plus, but personality and people skills are just as important
• Bilingual English and Spanish is a plus

The Bottom Line:

This is a role for someone who wants to be the person clients are happy to reach when they call the firm . We want someone who enjoys being helpful, brings positive energy to the office, and understands that every phone call and every client interaction is an opportunity to make a great impression.

\nCompany Description

All Legal Staff, Inc. (ALS) is a full-service permanent placement agency that exclusively specializes in placing attorneys, paralegals, legal assistants, administrative and legal support staff. We have a database of skilled attorneys and other legal professionals. Combined we have over 40 years experience staffing Law Firms and Corporate Law Departments of all sizes. We are family-owned and operated by a former Legal Administrator who worked in three law firms for over twenty-five years. We know the demands that law firms and corporate counsel face each day and recruit only for the best legal talent available. We are currently celebrating 19 years servicing Tampa Bay, the State of Florida and our clients nationally.

Candidates can rest assured that we will work our hardest to place you with one of our more than 100 clients. We listen to you, your needs, your direction for your career, and our conversations are confidential.

Legal recruiting is a personal service business. We offer both the firms and candidates with whom we work with highly personalized, ethical and honest services.

WHAT WE DO
ALS provides law firms with experienced permanent legal staff.
• Advertising on all major job boards, job sites and social media
• Personal Interviews with each candidate
• Legal specific testing
• Software testing
• Reference checks
• Background checks
• Guarantees
• Additional Services Available

WE SPECIALIZE IN...
• Attorneys
• Legal Assistants
• Legal Secretaries
• Paralegals
• Receptionists
• E-Discovery (eDiscovery)
• Legal Administrators
• Accounting & Facilities Personnel
• Legal Support Staff
• Administrative Support Staff

Company Description

All Legal Staff, Inc. (ALS) is a full-service permanent placement agency that exclusively specializes in placing attorneys, paralegals, legal assistants, administrative and legal support staff. We have a database of skilled attorneys and other legal professionals. Combined we have over 40 years experience staffing Law Firms and Corporate Law Departments of all sizes. We are family-owned and operated by a former Legal Administrator who worked in three law firms for over twenty-five years. We know the demands that law firms and corporate counsel face each day and recruit only for the best legal talent available. We are currently celebrating 19 years servicing Tampa Bay, the State of Florida and our clients nationally.\r\n\r\nCandidates can rest assured that we will work our hardest to place you with one of our more than 100 clients. We listen to you, your needs, your direction for your career, and our conversations are confidential. \r\n\r\nLegal recruiting is a personal service business. We offer both the firms and candidates with whom we work with highly personalized, ethical and honest services.\r\n\r\nWHAT WE DO\r\nALS provides law firms with experienced permanent legal staff.\r\n• Advertising on all major job boards, job sites and social media\r\n• Personal Interviews with each candidate\r\n• Legal specific testing\r\n• Software testing\r\n• Reference checks\r\n• Background checks\r\n• Guarantees\r\n• Additional Services Available\r\n\r\nWE SPECIALIZE IN...\r\n• Attorneys\r\n• Legal Assistants\r\n• Legal Secretaries\r\n• Paralegals\r\n• Receptionists\r\n• E-Discovery (eDiscovery)\r\n• Legal Administrators\r\n• Accounting & Facilities Personnel\r\n• Legal Support Staff\r\n• Administrative Support Staff