Administrative Assistant

Job Description

Job Description

We are looking for an organized Administrative Assistant to support daily office operations in Indiana. This contract opportunity, with the potential to go permanent, is ideal for someone who enjoys balancing front-desk interaction, clerical coordination, and detail-focused administrative work. The role involves serving as a key point of contact for callers and visitors while helping keep schedules, records, mailers and office processes running smoothly. Monday-Thursday 9am - 5pm .

Responsibilities:

• Manage front-office activities by greeting visitors, directing inquiries, and maintaining a welcoming and well-organized environment.

• Manage high-volume client communications and outbound mailings with accuracy and professionalism

• Handle incoming phone calls, provide accurate information, and route messages or requests to the appropriate contacts.

• Perform data entry and maintain administrative records with a high level of accuracy and timeliness.

• Coordinate calendars, arrange meetings, and help ensure appointments and office events stay organized.

• Assist with payroll-related administrative tasks and help organize supporting documentation as needed.

• Prepare, assemble, and distribute large-volume mailings and other office correspondence.

• Provide general clerical support such as filing, document preparation, and other office coordination duties as assigned.

• Prior experience in administrative support, office coordination, reception, or a similar office environment.

• Comfortable answering inbound calls and communicating clearly with clients, visitors, and internal team members.

• Strong data entry skills with close attention to detail and accuracy.

• Support client engagement through regular correspondence, mailings, and follow-up communications

• Familiarity with payroll support tasks and standard office documentation practices.

• Proficiency with general office procedures, clerical tasks, and business communication.

• Dependable, organized, and able to work independently while maintaining a consistent approach in a fast-paced setting.