Executive Assistant

Executive Assistant I (NS)The major purpose of this position is to provide administrative support for the efficient running of the Superintendents' office. This position will demonstrate a strong commitment to the School's mission, vision of excellence in education, and welcoming students, their families, faculty and staff. This position will also serve as the Clerk to Eastern NC School for the Deaf Board of Trustees.This position provides secretarial and administrative assistance to the School Superintendent. Key responsibilities include but are not limited to:Act as the Assistant to the School Superintendent through well prioritized planning and efficient administrative support.Must have excellent communication skills and be detail orientedPromote the reputation of the School in all matters, especially pertaining to the Superintendent's role and office.Deal effectively and wisely with the members of all internal and external stakeholdersAdhere to strict confidentiality as this position will be exposed to information that may not be shared with others until advisedDemonstrate strong commitment to the School's vision and missionBe proactive in assisting with long- and short-term planning, managing the Superintendent's calendar, providing alerts in relation to the School calendar event(s) as well as other responsibilities and appointmentsPrepare, coordinate and distribute documents for meetingsPrepare meeting minutes, monitor and follow up actions as appropriate in a timely manner.Receive, read and evaluate incoming emails, post and phone callsResponding to matters of both a routine and complex nature,Disperse information to the appropriate people, and monitoring follow up as necessary,Prepare correspondence, reports, memoranda, notices, policies and procedures on all matters relating to the School staff and students.Ensure that documentation regarding matters governed by the State Board of Education, NC DPI, laws of privacy, and confidential matters such as child protection,Organize and coordinate travel arrangements as required by proper processes and facilitate attendance at external meetings and events.Receive visitors in a professional manner on behalf of the School DirectorMaintain a helpful, professional demeanor at all times and receive queries and complaints in a calm, positive and reassuring manner.Always promote and speak well of the School and Staff and address any concerns about the School and/or Staff by speaking with the DirectorAssist with any other tasks as assigned by the School DirectorThis position will also serve as the Clerk to the Board of Trustees. Duties include attending Board Meetings, preparing Board Agenda, requesting action items from staff in preparation for the Board meeting, and take meeting minutes.Minimum Education and ExperienceBachelor's degree, preferably in business administration or a related discipline from an appropriately accredited institution; or Associate's degree in secretarial science, business administration, or a related discipline from an appropriately accredited institution and two years of progressively responsible administrative/office management experience; or High school or General Educational Development (GED) diploma and four years of progressively responsible administrative/office management experience; or an equivalent combination of education and experience.ASL experience highly preferred but not required. Candidates will be required to attend ASL classes that are offered through the School during operating hours.EEO StatementThe State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.