Front Desk Operations Associate (Contract)

Front Desk Operations Associate (Contract – Onsite, UTC Area) About the Opportunity We are seeking a customer-focused professional to serve as the Front Desk Operations Associate, acting as the first point of contact for tenants, visitors, and vendors in a high-rise office environment for a well-established commercial real estate organization, known for its premier office properties across major U.S.

Please ensure you read the below overview and requirements for this employment opportunity completely.

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Position Overview The Front Desk Operations Associate supports the property management team by performing administrative, front desk, and operational tasks essential to the day-to-day success of assigned office properties.

This role requires strong communication skills, attention to detail, and a commitment to delivering outstanding customer service.

Key Responsibilities Serve as the primary front desk contact, greeting tenants and visitors professionally Answer and route phone calls; manage incoming/outgoing mail and email communications Respond to customer service requests and escalate as needed Monitor service requests to ensure timely completion Maintain a clean, professional front office while managing supplies, inventory, and purchase orders Coordinate access cards, keys, and maintain all vendor, security, and janitorial logs and reports Assist with tenant communications, including notices, updates, events and engagement initiatives Support conference center scheduling and coordination Aid in move-ins and move-outs logistics Update and maintain databases, directories, and filing systems Coordinate with vendors to ensure quality service delivery Provide administrative support to the operations team as needed Qualifications Strong communication skills – professional, and customer-focused Previous front desk, administrative, or customer service experience preferred Proficiency in Google Suite (required) and Microsoft Office Highly organized with strong attention to detail Ability to multitask and prioritize in a fast-paced environment Positive, team-oriented attitude Why Apply? Competitive hourly pay up to $26/hour Exposure to a professional corporate office environment Opportunity to work in a dynamic, collaborative workplace community Gain valuable experience in property management and operations Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.

With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied.

Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations.

By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.

Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied.

Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers.

Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals.

As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations.

If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity.

You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications.

You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application.

In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring's discussions with its Client, Highspring's understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.

Virginia residents may access our state specific policies here.

Residents of all other states may access our policies here.

Canadian residents may access our policies in English here and in French here.

Residents of countries governed by GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied.

More details about Vaco by Highspring's use of AI can be found here ( ).

Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers.

Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. xhyhwjd

The individual may also be eligible for discretionary bonuses.