Part Time File Clerk

Woody Anderson Ford Automotive Experience

Our mission is simple: to create an uncommonly exceptional experience for guests’ automotive needs. Woody Anderson Ford was founded in 1961 on the principles of integrity, accountability, and teamwork. We are a locally owned dealership with a family friendly culture.

What We Offer

• $18/hour, part time
• 401(k) Savings Plan with Employer Match
• Closed on Sundays
• Paid Training
• Work-Life Balance
• Ongoing Professional Development
• Employee Discounts
• Family-Friendly and Inclusive Team Culture
• Career Growth and Internal Promotions
• Custom and Competitive Wage Plans

Responsibilities

Repair Order Management

• Review and filter the daily “cashier stack” of repair orders to determine status
• Deliver open repair orders to the Warranty Administrator or appropriate personnel for completion
• Retrieve new model year vehicle file folders from the cashier
• Verify folders are properly separated and file them correctly
• Retrieve closed guest pay and warranty repair orders from the Warranty Administrator and/or Service Manager for permanent filing

PDI & Internal Repair Order Filing

• Retrieve repair orders for PDI vehicles from the Internal Service Advisor
• File PDI repair orders by repair order number (not VIN) in banker’s boxes
• Monitor banker’s box capacity
• When a box is full, transport it upstairs to the appropriate retention area
• Begin a new box as required

Warranty & Documentation Handling

• Transport warranty repair orders requiring manager signatures to the Service Manager
• After signatures are obtained, file repair orders according to established procedures
• Staple the correct invoice sheet to the corresponding repair order
• Reconcile invoice pricing against provided lists
• Circle and stamp invoices that match

Filing, Retention & Disposal

• Separate repair orders and file them in accordance with written dealership procedures
• Shred unnecessary or expired documents only when authorized by the Service Manager or Warranty Administrator
• General Support & Facility Duties
• Run errands as needed to support the service department
• Maintain a clean, neat, and organized work area
• Perform custodial duties as assigned
• Empty trash daily or as needed

Required Qualifications

• High school diploma or the equivalent
• High attention to detail and accuracy
• Strong organizational skills
• Ability to follow written procedures and retention guidelines
• Ability to handle confidential information professionally
• Physical ability to lift, carry, and transport banker’s boxes and files
• Valid driver's license and acceptable driving record

Preferred Qualifications

• Prior dealership or office filing experience
• Familiarity with automotive repair orders
• Experience working in a service department environment

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.