Purchasing Agent

Position Purpose

The Purchasing Agent is responsible for coordinating and executing purchasing activities including manufacturing materials, parts, maintenance, repair, operations supplies, and equipment procurement. This role ensures the timely availability of materials, maintains strong vendor relationships and negotiates optimal pricing while upholding superior product quality standards. This is a full-time, in-office position based in Westfield, Indiana with a standard work schedule of Monday - Friday 8:00 a.m. - 4:30 p.m.
Essential Functions and Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The list below outlines the core responsibilities but is not exhaustive. Reasonable accommodations will be made to enable individuals with disabilities to perform these functions.

• Prepare and process purchase orders for materials, supplies, equipment, and maintenance/repair/operations (MRO) items.
• Monitor inventory levels, post receivers.
• Analyze market trends and vendor delivery systems to assess current and future material availability.
• Recommend appropriate order quantities based on demand forecasts and lead times.
• Manage inventory movement between primary and secondary vendors.
• Evaluate cost of goods sold and product quality to ensure optimal pricing and product performance.
• Follow up with suppliers to confirm order status, expedite deliveries, and ensure adherence to quality and delivery expectations.
• Communicate pricing changes, material shortages, or other supply chain disruptions to the Director of Operations promptly.
• Evaluate product lines and deliveries for opportunities w/tariffs, surcharges, etc.

Education and Experience Requirements

• Bachelor's degree or equivalent experience preferred.
• NetSuite experience preferred.
• 1-5 years of procurement experience in a manufacturing or production environment required.
• Valid driver's license required.
• Able to pass a background check.

Knowledge, Skills, and Abilities

The following are representative of the knowledge, skills, and abilities needed to perform the role effectively:

• Proficiency with Microsoft Office and NetSuite or enterprise resource planning (ERP) software.
• Basic to intermediate skills in negotiating vendor contracts, pricing, and delivery terms.
• Strong verbal and written communication skills for effective interaction with internal teams, suppliers, and stakeholders.
• Ability to thrive in a fast-paced, deadline-driven environment.
• Sound analytical and problem-solving skills with strong attention to detail.
• Proficiency in mathematical calculations and cost analysis.
• Effective time management and prioritization skills.
• Ability to work independently while contributing to a team-oriented environment.
• Competence in operating standard office equipment (computers, phones, calculators, copiers, etc.).

Physical Demands and Work Environment

The physical and environmental conditions described below represent what is typically encountered in this role. Reasonable accommodations will be made for individuals with disabilities.

• Ability to sit or stand for extended periods in an office setting, with intermittent movement required.
• Ability to read and interpret documents such as invoices, purchase orders, and inventory reports.
• Manual dexterity to input data and operate office technology.
• Occasional exposure to manufacturing or warehouse environments may be required.
• Ability to drive to vendor or customer sites as necessary.

At Automatic Pool Covers, we are committed to delivering innovative, high-quality products while fostering a collaborative and supportive work environment. If you take pride in your work, enjoy building strong relationships, and want to contribute to a growing industry leader, we encourage you to apply and become part of our team.