Procurement Buyer, Fulfillment

Purchasing Coordinator

Location: Must work in person at our Noblesville, IN HQ

Position Overview: The Purchasing Coordinator is responsible for supporting the procurement process from material request (MR) through purchase order (PO) issuance and fulfillment. This role works closely with Designers, Project Managers, the Purchasing Manager, materials team, and the VP of Procurement to ensure materials are ordered accurately, delivered on time, and properly tracked. The ideal candidate is highly organized, detail-oriented, proactive with follow-up, and comfortable managing multiple priorities in a fast-paced construction environment.

Key Responsibilities

Process Material Requests (MRs) submitted by Designers and Project Managers

Create and issue Purchase Orders (POs) accurately and in a timely manner

Maintain organized and accurate purchasing documentation

Vendor & Backorder Management

Monitor open purchase orders and proactively track delivery timelines

Follow up with vendors regarding order status and backorders

Communicate delays or issues to Project Managers and internal stakeholders

Work to identify solutions when materials are delayed or unavailable

Internal Coordination

Collaborate closely with the VP of Procurement, Purchasing Manager, and materials team

Ensure alignment between job needs, purchasing timelines, and material availability

Support continuous communication to keep projects moving forward

Administrative & Data Management

Maintain organized digital records of MRs, POs, confirmations, and invoices

Assist with reporting on open orders, backorders, and purchasing activity

Take on additional administrative or purchasing-related tasks as needed

Required Skills & Qualifications

Strong organizational skills with exceptional attention to detail

Experience processing purchase orders or working within procurement workflows

Ability to manage multiple open orders simultaneously

Strong follow-up skills and accountability

Clear communication skills with vendors and internal teams

Comfortable working with spreadsheets and purchasing systems

Preferred Qualifications

Experience in construction, fabrication, manufacturing, or related industry

Familiarity with material requests (MRs) and purchase order (PO) processes

Experience tracking backorders and vendor communication

Proactive and solution-oriented

Highly reliable with strong ownership of tasks

Comfortable working cross-functionally with multiple departments

Detail-driven with a commitment to accuracy

Team-oriented with a service mindset

Ryan Fireprotection, Inc.