Accounts Payable Specialist

Summary:


The Accounts Payable Specialist will support the growth and financial success of the Company and support a work environment in which they embrace a service orientation to both internal and external contacts. They will abide by the appropriate systems and controls that are in place to adequately protect company assets.


Organizational Impact:

This role plays a crucial part in maintaining efficient and accurate financial processes that directly support vendor relationships, reduce costs, and enhance financial accountability. By ensuring timely and precise processing of invoices, check runs, chargebacks, and credit card statements, this position helps avoid late fees, ensures compliance with policies, and promotes transparency. Additionally, proactive vendor communication fosters positive, productive relationships that support smooth operations and contribute to the organization's reputation for reliability and professionalism.

Essential Duties and Responsibilities:

• Accurately process non-inventory invoices by obtaining necessary approvals and ensuring proper account coding before entry and payment; ensure compliance with company policies and that invoices are paid on time, helping to maintain good vendor relationships and avoid late fees
• Conduct daily check runs with attention to detail, preparing checks for accounts payable as required, verifying amounts, and coordinating with finance to ensure all payments are processed accurately and efficiently
• Handle check requests promptly, ensuring timely payments for miscellaneous expenses; accurately document all transactions to maintain a clear audit trail and support financial accountability
• Book vendor-related bank transactions in the accounting system to accurately reflect payments and receipts; track and confirm these transactions to support financial reporting and reconciliation
• Manage and process vendor freight chargebacks by reviewing charges, addressing discrepancies, and coordinating with vendors as needed; includes investigating discrepancies to ensure chargebacks are fair and accurate, helping to reduce unnecessary expenses
• Process company credit card statements, reconciling expenses and ensuring proper documentation and coding for each charge; communicate with employees as needed to clarify any unclear expenses and maintain compliance with corporate policies
• Regularly reconcile vendor statements to ensure accurate accounting records and identify discrepancies; address any issues by following up with vendors or internal stakeholders to maintain up-to-date and accurate vendor accounts
• Draft and send letters to vendors, including payment confirmations, inquiries, and responses to vendor queries; maintain a clear and professional tone to support a positive relationship and ensure timely communication
• Respond to all vendor-related calls in a professional, positive, and proactive manner, addressing inquiries, resolving issues, and strengthening relationships; handle all communication effectively to improve vendor satisfaction and support smooth transaction processes.
• Backup administrative support of opening mail, filing, check stuffing, scanning, indexing, etc.
• Additional job duties as assigned

Skills/Experience Required:

• Education: High School Diploma or equivalent
• 1-2 years of related experience
• Solid understanding of accounts payable and accounting principles
• Proficient and accurate computer skills including data entry
• Proficient in Excel, Word and Outlook
• Experience in Accounting Systems
• Good communication and organizational skills
• Solid interpersonal skills; conscientious and respectful of others within the organization
• Attention to detail and critical thinking

Sarnova is an Equal Opportunity Employer. We offer a competitive salary, commensurate with experience, along with a comprehensive benefits package, including 401(k) Plan. EEO/M/F/Veterans/Disabled. Our mission is to be the best partner for those who save and improve patients' lives. Excellence in delivering upon our mission is dependent upon having a diverse team that is empowered to bring their full, authentic self to work each day. We strive to create a workplace that reflects the communities we serve, and we are passionate about creating an inclusive workplace that promotes and values diversity.

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