Senior Project Manager

Senior Project Manager

The Senior Project Manager leads complex, high-visibility, and cross-functional projects from planning through delivery. This role operates between the day-to-day project ownership of the Project Manager and the team, process, and capacity leadership of the PM Lead.

The Senior Project Manager is accountable for project health, quality of delivery, risk management, and cross-functional alignment across assigned workstreams. The role provides senior-level guidance to Project Managers and project teams, escalates issues appropriately, and helps apply and improve PM processes within the automotive client team environments.

Core Responsibilities

Lead Complex and Cross-Functional Projects

• Manage multiple workstreams or high-complexity projects from intake through final delivery.
• Own project timelines, milestones, dependencies, deliverables, and handoffs.
• Coordinate projects involving multiple departments, agency partners, markets, or stakeholder groups.
• Establish project structure, governance, meeting cadence, communication plans, and escalation paths.
• Ensure project requirements, scope, deliverables, and approvals are clearly documented.
• Maintain visibility into project health and communicate status, risks, and decisions to appropriate stakeholders.
• Serve as a senior project-based point of contact for the LA-based team and broader project stakeholders.

Own Project Planning and Workflow

• Build and maintain detailed Smartsheet schedules, project plans, and milestone trackers.
• Create and maintain Asset Trackers, Proplan tracking, producer assignments, and estimate-related documentation.
• Create, monitor, and refine JIRA task assignments and project workflows.
• Ensure project information is accurate, current, and accessible in the required systems.
• Identify opportunities to improve project workflows without independently changing department-wide standards.
• Support consistent use of server, JIRA, SmartSheets, WorkFront, Vantage, and related tools.

Manage Scope, Budget, and Resource Risks

• Manage pre-set budgets and monitor project financial health in partnership with producers, account teams, and finance.
• Identify scope changes, resource constraints, timeline impacts, and budget risks early.
• Support estimates, project planning, resource assignments, and production forecasting.
• Partner with the PM Lead on capacity or allocation concerns that affect multiple projects or teams.
• Recommend trade-offs and solutions when project scope, timing, budget, or resourcing are at risk.
• Escalate material risks and decisions to the PM Lead or appropriate leadership.

Manage Risks, Issues, and Dependencies

• Maintain project risk, issue, action, and decision tracking.
• Anticipate delivery challenges and develop mitigation plans.
• Resolve project-level blockers independently when possible.
• Coordinate resolution of cross-functional dependencies and competing priorities.
• Escalate issues that require changes to process, staffing, capacity, budget, or leadership direction.
• Monitor cumulative risks across related projects and communicate trends to the PM Lead.

Lead Status, Communication, and Escalation

• Facilitate project status meetings, working sessions, kickoffs, and milestone reviews.
• Prepare clear status updates, action items, decision logs, and risk summaries.
• Maintain follow-up across project communications, contact reports, emails, and team commitments.
• Ensure team members understand their responsibilities, deadlines, dependencies, and next actions.
• Report cross-project and team blockers to the PM Lead with recommended solutions.
• Translate complex project information into concise updates for leadership and stakeholders.
• Drive accountability while maintaining effective cross-department communication.

Reporting Structure

• Reports to the PM Lead
• Partners closely with the PM Lead, producers, account leadership, creative, strategy, technology, finance, and other cross-functional stakeholders
• May provide day-to-day guidance and mentoring to Project Managers, but does not own formal people management or performance reviews unless specifically assigned

Skill Focus

Asset Production

• Understand fundamentals of CG asset creation, data prep and CAD based asset production
• Knowledge of AI production workflow, navigating in-process technology discovery during live production
• Experience with asset management and organization around traditional retouching and practical photography
• Knowledge of scaled, regional specific, localization and translations processes
• Experience with complex, large-scale asset management, organizing, tracking and archiving preferred

Project Ownership & Leadership

• Complex project and workstream management
• End-to-end delivery ownership
• Cross-functional coordination
• Dependency and milestone management
• Risk, issue, and escalation management

Planning and Project Management Tools

• Microsoft suite, specifically Excel experience required
• Atlassian JIRA and Confluence
• SmartSheets for schedule and timeline creation and management needed
• Adobe WorkFront knowledge for task and resource allocation management
• Creative Cloud proficiency; Figma, PhotoShop, InDesign, Adobe Acrobat
• Asset technical proficiency with file formats, resolution, specs, aspect ratios, variation, localization and regionalization

Communication and Stakeholder Management

• Executive-ready status reporting
• Cross-department communication
• Meeting facilitation and decision management
• Stakeholder alignment and expectation management
• Conflict resolution at the project level
• Clear written follow-up and accountability

Success Measures

Success in this role is demonstrated by:

• Complex projects delivered on time and with clear stakeholder alignment.
• Accurate schedules, trackers, assignments, status reporting, and project documentation.
• Risks, issues, and dependencies identified and addressed early.
• Effective management of scope, budget, and delivery expectations.
• Fewer unresolved cross-functional blockers and escalations.
• Consistent use of team processes and project management tools.

$85,000 - $90,000

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