Administrative & Accounting Coordinator (Office Admin / Bookkeeper)

Job Description

Job Description

About Us:

Fortech Solutions Inc. is a trusted leader in the audio-visual and automation industry, serving residential, commercial, and public sector clients for nearly 20 years. We design, build, and support technology solutions that simplify and enhance everyday life. Our culture is built on partnership, reliability, and delivering an exceptional customer experience.

We are seeking a reliable, detail-oriented, and experienced Administrative & Accounting Coordinator (Office Admin / Bookkeeper) to join our North Hollywood office. This is a critical role that blends general office administration with bookkeeping and accounting functions. The ideal candidate is professional, proactive, and customer-oriented, with a proven ability to multitask and support both day-to-day operations and higher management needs.

Key Responsibilities

• Manage Accounts Receivable (AR) and Accounts Payable (AP) in QuickBooks Desktop (2+ years’ experience required).
• Enter and categorize transactions; maintain accurate and organized financial records.
• Prepare and review invoices; reconcile accounts; generate financial reports.
• Support collections and follow up on outstanding receivables.
• Handle project-related purchasing (parts, equipment, vendor orders, tracking deliveries).
• Manage vendor accounts and maintain positive vendor relationships.
• Assist with certified payroll reporting and compliance for DIR public projects (experience is a plus).
• Provide administrative support to higher management and project teams.
• Answer and direct phone calls; greet and assist clients and visitors.
• Manage office supplies, stationery, and inventory.
• Prepare meeting rooms and support internal/client meetings.
• Handle general correspondence, filing, and scheduling.

Qualifications

• Minimum 2 years of hands-on QuickBooks Desktop experience (required).
• Proven experience in bookkeeping, AR/AP, and office administration.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication, interpersonal, and customer service abilities.
• Previous experience in vendor relations and purchasing.
• Familiarity with DIR certified payroll reporting (preferred, not required).
• Proficient in MS Office Suite (Excel, Word, Outlook) and Google Workspace (Docs, Sheets, Drive, Gmail, etc.) .
• Positive “go-getter” attitude and ability to work independently and as part of a team.

Preferred Qualifications:

• Experience working with small businesses in the AV, construction, or service industries
• Familiarity with public project billing and change orders is a plus

Schedule & Compensation

• Full-time, in-person role at our North Hollywood office
• Monday – Friday, 7:00 AM – 4:00 PM
• Competitive pay based on experience
• Paid time off and holidays
• 401K plan
• Opportunities for professional growth and long-term career development