Sourcing Buyer

Job Description

Job Description

MISSION STATEMENT

Are you ready to give back to the community while pursuing your passion? For over 50 years, Acacia Network and its affiliates have been committed to improving the quality-of-life and wellbeing of underserved communities in New York City and beyond. We are one of the leading human services organizations in New York City and the largest Hispanic-led nonprofit in the State, serving over 150,000 individuals every year. Our programs serve individuals at every age and developmental level, from the very young through our daycare programs to mature adults through our older adults centers. Our extensive array of community-based services are fully integrated, bilingual and culturally competent.

POSITION OVERVIEW

The Sr. Sourcing Buyer provides managerial level support to a growing Sourcing department. The primary function of this role is to assist with the costing/placement of orders. The Sr. Sourcing Buyer is responsible for order placement and monitoring to ensure delivery of products and services to end users. Provide customer service support to departments both on and off campus. Communicating with Department about delivery/ ETA, returns, missing items, wrong items, or any discrepancies. Working with Suppliers for order follow-up and product research. This position will be involved with various projects to improve the process of the Procurement Operations.

KEY ESSENTIAL FUNCTIONS

• Manage day-to-day activities of growing purchasing team.
• Participate in Process improvement and development of purchasing department.
• Responsible for communication on any critical order or possible order delays and relaying it across our internal sales and sourcing team.
• Provide specific requirements to suppliers; track and follow up on purchase order status.
• Serve as the main liaison between the sourcing buyers, vendors, and accounts payable team.
• Develop and demonstrate basic product knowledge through sharing information with Buyer as a result of competitive bids.
• Ensure timely delivery of merchandise through communication with Buyer, merchant teams, and external vendors.
• Support Buyers in preparation of key business meetings (i.e. vendor appointments, style-outs, assortment planning)
• Conduct market research on competitors' pricing, product availability, and industry trends in accordance with Acacia funding agency requirements.
• Manage the inventory levels of various kinds of products, many of which have short shelf lives, long lead times, and inconsistent demand.
• Work with vendors and transportation to find the most cost-efficient way to transport products.
• Collaborate with related internal teams to maintain an optimum level of inventory.
• Maximize profit through the development and implementation of a strategic buying plan.
• Track orders and ensure timely delivery.
• Enter order details (e.g., vendors, quantities, prices) into internal databases.
• Maintain updated records of purchased products, delivery information.
• Prepare reports on purchases, including cost analyses.
• Follow up with suppliers on production schedule, shipping schedule, pending claims or quality issues, production capability issues, etc.
• Replenish inventory based on historical usage, current usage, and existing inventory.
• Requisitions and stores shipping materials and supplies to maintain inventory of stock.
• Receives purchase orders from various buying departments.
• Confirms pricing with supplier & request quotes.
• Releases purchase orders via FundEz, Yardi, or ADL.
• Fax or E-mail purchase orders to suppliers.
• Provides support to the Acacia Network affiliates by assisting them with the process of merchandising, selection and development, sales, analysis, and vendor management.

REQUIREMENTS

• High school Diploma or equivalent education required.
• Minimum one year of purchasing experience.
• Knowledge of purchasing requirements and how to use purchasing equipment.
• Demonstrates attention to detail.
• Strong interpersonal skills.
• Proven ability to work within a minimal supervision, fast-paced environment.

WHY JOIN US?

Acacia Network provides a comprehensive and competitive benefits package to our employees. In addition to a competitive salary, our benefits include medical, dental, and vision coverage. We also offer generous paid time off, including vacation days and paid holidays, to support a healthy work-life balance. We prioritize the well-being of our employees both professionally and personally.

As an Equal Opportunity Employer, we encourage individuals from all backgrounds to apply.