Litigation Secretary

A well-established law firm is seeking an experienced Litigation Secretary to support attorneys in either the Oakland or San Francisco office. This is a full-time, non-exempt position with a hybrid work schedule working 2 days in the office.

Responsibilities

Draft, edit, proofread, and revise legal documents, pleadings, correspondence, memoranda, reports, and emails

Prepare and electronically file documents with state and federal courts and administrative agencies

Assist attorneys with preparation for depositions, hearings, mediations, trials, meetings, and other proceedings

Review and route incoming mail and legal correspondence appropriately

Manage attorney calendars, including scheduling meetings, court appearances, depositions, and deadlines

Enter attorney time and coordinate with billing personnel to support timely invoicing

Prepare new matter documentation and track file openings

Process check requests, vendor payments, expense reimbursements, and travel arrangements

Qualifications

Bachelors degree preferred

Minimum of 7+ years of litigation secretary experience, preferably supporting senior attorneys or partners

Labor & Employment, real estate, construction law or municipal public law experience strongly preferred

Strong written and verbal communication skills

Excellent organizational skills with the ability to manage multiple priorities in a fast-paced environment

Ability to work both independently and collaboratively

Strong attention to detail and problem-solving abilities

Proficiency in Microsoft Office Suite and Adobe Acrobat

Experience with legal document management, calendaring, and billing software such as NetDocuments, Best Authority, CompuLaw/ProLaw, and Aderant preferred