Executive Assistant

Job Description

Job Description

ALL IN ONE Employment Services the #1 Recruitment Firm trusted by Employers in South Florida, is seeking a highly organized and proactive Executive Assistant with Construction project management experience to support senior leadership at our Clients New Home Construction company. This role is ideal for a detail-oriented professional who can manage executive-level administrative responsibilities while coordinating projects across construction, vendors, and internal teams. The Executive Assistant will play a key role in keeping projects, schedules, and communications on track in a fast-paced homebuilding environment. APPLY NOW! Jobs.ALLinONEemployment.com

Key Responsibilities

• Provide high-level administrative support to executives, including calendar management, meeting coordination, travel arrangements, and correspondence

• Assist with project coordination related to new home construction, including tracking timelines, milestones, and deliverables

• Prepare reports, presentations, contracts, and documentation for executive and project use

• Serve as a liaison between executives, construction teams, vendors, subcontractors, and clients

• Track project updates, follow up on action items, and help ensure deadlines are met

• Maintain organized records, files, and project documentation

• Support budgeting, invoicing, and vendor communications as needed

• Handle confidential information with professionalism and discretion

Qualifications

• Proven experience as an Executive Assistant, Administrative Manager, or similar role

• Project management or project coordination experience, preferably in construction, real estate, or homebuilding

• Strong organizational, time-management, and multitasking skills

• Excellent written and verbal communication skills

• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); project management tools a plus

• Ability to work independently and adapt in a fast-paced environment

Preferred Experience

• Experience supporting executives in a construction or homebuilding company

• Familiarity with construction timelines, permits, or vendor coordination