Administrative Assistant

Howard Hanna Holdings

SUMMARY: Under supervision of the Sales Office Manager, the Administrative Assistant provides administrative, secretarial and advertising support to the branch office and sales agents.

This position will support our Napoleon, Wauseon, and Defiance offices.

DUTIES & RESPONSIBILITIES:

Processes and maintains accurate records of all real estate transactions, as required by the state and according to Howard Hanna Real Estate Services policies. Accurately reports information to the Office Manager, as well as the Accounting Department.
Manage and maintain the office's social media platforms (Instagram, Facebook, LinkedIn) by creating, updating and scheduling content; design graphics and promotional material using Canva.
Orders installation and removal of signs, as well as maintains office sign inventory.
Accurately maintains the Lock Box inventory and logs.
Performs general secretarial duties (typing, filing, etc.) for the office manager and sales agents.
Processes checks for funds involved in real estate transactions.
Processes documents for new agents, including dues, board fees and applications.
Updates real estate transaction data into computer system.
Answers telephone and greets visitors.
Requests service when machines need to be repaired; orders office supplies as needed; maintains office in a neat, orderly and attractive manner.
May perform other duties as assigned.

Transaction Support:

Process earnest money and commission check deposits
Co-ordinate and process files in conjunction with the TC team

KNOWLEDGE, SKILLS & ABILITIES REQUIRED :

Ability to maintain a positive and professional attitude when interacting with sales associates, clients, vendors and co-workers. Must possess exemplary customer service skills.
Ability to communicate professionally in oral and written fashion.
Must possess strong clerical, statistical and administrative skills.
Proven computer skills and experience in using applications such as Word, Excel, Power Point, Publisher, and Outlook. Must be able to type with accuracy.
Prior experience in an office administrative role is preferred.
High school diploma required; business school education desirable;
Knowledge of basic accounting, bookkeeping and computer skills required.
Ability to work independently on confidential material
Must possess good judgment and problem solving skills.
Ability to maintain skills required through training offered by the company or outside sources.

HowardHanna.com

Hanna Holdings, Inc. affiliates and assigns are committed to providing equal employment opportunity to all employees and applicants for employment regardless of such factors as race, color, religion, sex, national origin, age, veteran's status or disability. The Company abides by all local, state and federal laws and regulations affecting the hiring of employees.

Apply

Vacancy posted 1 day ago

Similar jobs that could be interesting for youBased on the Administrative Assistant in Toledo, OH vacancy

Administrative Assistant 2
...Administrative Assistant 2 Job no: 501413 Work type: Staff - Full-Time Location: Health Science Campus Hospital Toledo, OH Categories: Administration, Healthcare Positions, Hospital Administration, Full-Time, None, Maintenance/Facilities...
Suggested
Full time
Contract work
Work experience placement
Work at office
Shift work
Weekend work
The University of Toledo
Toledo, OH
2 days ago
Administrative Assistant
$23 per hour
...Sales Support Associate Onsite: Toledo, OH Pay: $23/HR PURPOSE OF THE JOB This position provides administrative assistance for the Foam Sales organization in order to offer our sales professionals more time in front of customers. The Sales Support Associate...
Suggested
For contractors
Work at office
Local area
3 days per week
The Fountain Group
Toledo, OH
1 day ago
Administrative Assistant I
...Job Title: Administrative Assistant I Location: Northwood, OH USA 43619 Duration: 5 months Schedule: Monday- Friday 8 AM to 5 PM (1 hour unpaid lunch) Job Summary: We are seeking a detail-oriented and organized Administrative Assistant to provide administrative...
Suggested
Casual work
Work at office
Monday to Friday
Spectraforce Technologies
Northwood, Lucas County, OH
1 day ago
Administrative Assistant
...Administrative Assistant Position Overview: We are seeking a motivated and detail-oriented Administrative Assistant to join our dynamic team. As an Administrative Assistant, you will play a crucial role in supporting our operations by managing various administrative...
Suggested
Work at office
Hustle Notice Biz
Toledo, OH
16 hours ago
Administrative Assistant
...Job Description Job Description Administrative Assistant Type: Full-Time Shift: Monday-Friday, 9am-4:30pm (includes 30 minute unpaid lunch) Location: Avamere at Suzanne Elise - 101 Forest Dr., Seaside, OR 97138 Apply at Job Summary An Administrative...
Suggested
Full time
Temporary work
Work at office
Monday to Friday
Flexible hours
Shift work
Avamere Skilled Advisors, LLC
Oregon, OH
2 days ago
Administrative Assistant
...Job Description Job Description We are looking for an Administrative Assistant to support daily office operations while serving as a dependable point of contact for customers and internal teams. This contract-to-permanent position is ideal for someone who enjoys balancing...
Permanent employment
Contract work
Work at office
Flexible hours
Robert Half
Northwood, Lucas County, OH
2 days ago
Senior Administrative Assistant
$81k - $106k
...automation that enhances human potential. About the Role We are seeking a highly organized, proactive, and professional Senior Administrative Assistant to provide critical day-to-day support to our extended senior leadership team. This role will be a part of a collaborative...
Full time
Temporary work
Relocation package
Flexible hours
Agility Robotics
Oregon, OH
28 days ago
Office Administrator
...Office Administrator Company: Toledo New Bath & Kitchen Location: Toledo, OH Job Type: Full-Time About Toledo New Bath... ...This role is essential in keeping the office running smoothly, assisting with scheduling, customer communication, and general administrative...
Full time
Work at office
Bath Concepts Independent Dealers
Toledo, OH
16 hours ago
Dialysis Facility Administrator - $10K SIGN ON BONUS
...SUMMARY The Administrator is responsible for the overall daily management and operation of the clinic. The Administrator reports directly... ...treatment and mechanisms of the equipment of the facility. · Assist, when necessary, with disinfection of equipment and supplies...
Full time
Part time
Work at office
Local area
Relocation package
U.S. Renal Care
Oregon, OH
4 days ago
Business Development Admin
$14 - $16.82 per hour
...Camping World is seeking a Business Development Administrator to join our growing team. Do you have Internet Sales, Business Development... ...a plus May lift up to 25 lbs and/or move up to 50 lbs. with assistive devices General Compensation Disclosure The pay range for this...
Hourly pay
Full time
Part time
Local area
Camping World Holdings, Inc.
Rossford, OH
1 day ago
Operations Administrative Assistant
$23 per hour
...Job Description Job Description Operations Administrative Assistant South Lane Mental Health (SLMH) – Cottage Grove, Oregon Last Revised: August 13, 2026 Reports to : Facilities Manager Status: Non- Exempt Base Wage: $23.00 About Us South Lane...
Work at office
Local area
Flexible hours
South Lane Mental Health Services Inc
Oregon, OH
2 days ago
Administrative Assistant (Part-Time)
...Job Description General Function: Neighborhood Health Association (NHA) is seeking a highly organized and dependable Administrative Assistant to support daily administrative operations. This part-time role provides a variety of moderate to complex administrative support...
Part time
Work at office
Neighborhood Health Association
Toledo, OH
2 days ago
School IT Secretary
...Eagle Learning Center is committed to students earning his/her high school diploma. Our students will develop life-long skills to assist them with 21st Century learning experiences. We will continue to increase students study and technology skills by way of integration...
Work at office
Ohio Department of Education
Oregon, OH
2 days ago
Centralized Scheduler
$17 per hour
...Maintain a professional and courteous manner while protecting confidential patient information. Duties and Responsibilities: Assist with pre-calls and call reports Confirm patient’s appointments. Schedule appointments for patients using the electronic...
Hourly pay
Trial period
Neighborhood Health Association
Toledo, OH
2 days ago
Early Childhood Education Aide
$13 - $14.5 per hour
...Love working with kids and staying active? Join the YMCA of Greater Toledo as a Part-Time Early Childhood Child Care Assistant Teacher and make a meaningful impact with our littlest learners, all while having fun! Earn $13.00-$14.50/hour plus great perks like a YMCA...
Part time
Flexible hours
Shift work
YMCA of Greater Toledo
Toledo, OH
4 days ago
Administrative Assistant / Cashroom Manager
...Job Summary The Administrative Assistant / Cash Room Manager is responsible for overseeing administrative, payroll, and cash handling operations to ensure accuracy, compliance, and operational efficiency. This role supports new hire onboarding, employment documentation...
Work at office
Jetro Restaurant Depot
Maumee, OH
3 days ago
Administrative Personal Assistant
...Job Description Job Description ADMINISTRATIVE / EXECUTIVE ASSISTANT We are seeking a highly organized, proactive, and reliable Administrative / Executive Assistant to support our COO and office team. This role blends administrative, business, and personal support...
Work at office
Henry W Bergman
Toledo, OH
2 days ago
HR / Recruitment Support Assistant
...About the job HR / Recruitment Support Assistant HR / Recruitment SupportAssistant Hiring Coordination & Administrative Support Role About the Role We are currently hiring for an HR / Recruitment Support position for individuals who are organized, dependable, and able...
Currently hiring
Work at office
Hrstalentsolutions
Toledo, OH
4 days ago
Executive Administrative Assistant
...The Executive Assistant – Marketing & Administration provides high-level administrative and operational support to the Marketing team, while also providing additional support to the Director of Administration as needed. This role serves as a key partner to the Marketing...
Work at office
Flexible hours
Shift work
Marco's Pizza
Toledo, OH
3 days ago
Assistant Office Manager
...Assistant Office Manager Location: Corner Dental Locations - Local Travel Required Job Type: Full-time At our practice, patient... ...support the overall operations of the practice by handling administrative, financial, and staff-related tasks, often under the guidance...
Full time
Work at office
Local area
Monday to Friday
Westermeier Martin Dental Care
Toledo, OH
3 days ago
Office Admin Coordinator
...Benefits: ~ Health insurance ~ Paid time off ~ Training & development ~401(k) matching ~ Employee discounts Office Administrative Coordinator Join the Window World Team Window World is seeking a motivated, detail-oriented, and customer-focused...
Work at office
Window World of Penn/Ohio
Toledo, OH
2 days ago
Early Childhood Education Aide
$13 - $14.5 per hour
...Description Love working with kids and staying active? Join the YMCA of Greater Toledo as a Part-Time Early Childhood Child Care Assistant Teacher and make a meaningful impact with our littlest learners, all while having fun!Earn $13.00-$14.50/hour plus great perks like...
Part time
Flexible hours
Shift work
YMCA of Greater Toledo
Toledo, OH
2 days ago
Office Clerk
$15 per hour
...Savings Account Alight Personal Health Care Advisor Dental, Vision, Life Insurance, 401K Paid holidays EAP - Employee Assistance Program Experience: ~ office: 1 year (Preferred) Competitive wages; benefits package (Health, Health Savings...
Hourly pay
Work at office
APS Medical
Toledo, OH
1 day ago
Office Administrator
...Oregon OH Job Summary Caliber Collision has an immediate job opening for an Office Administrator to perform all-purpose duties, which may include, but not limited to assisting with providing the front office teammates with the necessary tools, training and...
Weekly pay
Work at office
Immediate start
Caliber
Oregon, OH
3 days ago
Administrative Maintenance Assistant - WorldMark Bend 7th Mountain Resrot
$27 per hour
...data, coordinates activities related to department functions. Assists the organization with Site Recognition Activities. Point of... ...Responsibilities include, but are not limited to: Provides general administrative support to Site Director including all forms of...
Hourly pay
Full time
Temporary work
Seasonal work
Worldwide
Flexible hours
Wyndham Destinations
Oregon, OH
11 days ago
Executive Assistant
...Description: Executive Assistant – On-Site Location: Perrysburg, Ohio Schedule: Full-time, in-office | Monday–Friday... ...seeking an experienced Executive Assistant to provide high-level administrative and operational support to our Chief Operating Officer....
Full time
Remote work
Monday to Friday
Weekend work
Sigma Technologies, Ltd. Careers
Toledo, OH
2 days ago
Executive Personal Assistant
$30 - $37 per hour
...Executive Personal Assistant Toledo, Ohio | Hybrid | Local Candidates Only Full-Time, Non-Exempt | $30–$37/hour A high... ...commitments. This position is broader than traditional administrative support and extends beyond the law firm. You will help manage...
Hourly pay
Full time
Seasonal work
Work at office
Local area
The Law Firm for Truck Safety
Toledo, OH
16 hours ago
Skilled Nursing Staff Scheduler
...unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact the Administrator....
Shoreline Post Acute
Toledo, OH
2 days ago
Administrative Specialist
...Administrative Specialist Location(s): Toledo, OH, US, 43659-0001 Tampa, FL, US, 33605 Function: Administrative Audience: Experienced... ...Additionally, this role will team with other administrative assistants in managing administrative tasks and balancing workload across...
Owens Corning
Toledo, OH
3 days ago
Remote Data Entry & Admin Assistant Flexible Hours
$16 - $30 per hour
A nationwide remote job provider is seeking reliable individuals for a data entry position. This role offers flexibility to work from home, with pay ranging from $16 to $30 hourly based on experience. Candidates need to be able to type at least 30 words per minute, possess...
Remote job
Hourly pay
Work from home
Flexible hours
Jobconversion, LLC
Toledo, OH
3 days ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Administrative Assistant. Be the first to apply!