Payroll Coordinator

Payroll Coordinator

FNF Construction, Inc., a MasTec CE&I company is hiring a Payroll Coordinator. This position is primarily responsible for assisting in the coordination and oversight of the weekly payroll process, as it relates to the timely and accurate data-entry and disbursement of a large, multi-state payroll. Additional responsibilities include acting as a main administrative contact for both the company's in-house benefit programs and bona fide fringe plans.

Responsibilities:

• Ensure timely payroll processing for the Company's employee groups on a weekly basis.
• Utilize the FNF Wage Decisions to code and enter new hires/rehire payroll and leave data into Vista in a timely manner.
• Maintain any employee termination information.
• Back-up for the certified payroll report (CPR) process and requirements for FNF.
• Create and/or verify files and/or totals for 401K, ESPP, Non-Qualified Deferred Compensation plan, Pension contributions, employee benefits data for HCM, etc.
• Track and enter withholdings and calculate any missed deductions.
• Assist the Payroll Director daily by researching requests for loans and distributions for the pension plan.
• Provide Auditors with annual recordkeeping and reporting requirements.
• Assist the Payroll Director during audit process.
• Assist with carrier portal updates of year-end testing data on the pension plan.
• Maintain document repository needed for the audit process.
• Assist in the coordination of the monthly Aetna enrollment process for the FNF Health & Welfare arrangement.
• Weekly communication with Contractors Plan Trust.
• Assist HR Generalist with any requests for FMLA (Family and Medical Leave) by producing any required or requested notifications for hourly Field personnel.
• Act as the primary contact for any employee concerns or questions related to pay or in-house benefit programs.
• Coordinate child support, garnishment and unemployment information requests, wage audits, etc.
• Process child support and garnishments weekly based on State and Federal guidelines.
• Process and track employee PRDs (payroll deductions), as needed.
• Prepare copies of required court documents post-payroll for dissemination to employees and law firm/collection agencies.
• Assist the Payroll Director with monthly report preparation and any intra-company requests for information.
• Act as the primary administrator of the automated time & attendance system for crew creation and maintenance.
• Act as a back-up trouble shooter, when the NM Office Manager is unavailable to assist.
• Track utilization and assist with the administration of in-house benefit programs to include: Employee Referrals, Gym Membership reimbursement, and Health & Wellness Initiative.
• Assist the Payroll Director with special projects, as needed.

Qualifications:

• Certification in Payroll Administration, example: FPC (Fundamentals of Payroll Certification) through the American Payroll Association. Or the willingness to study and obtain certification.
• Some college coursework to include the subjects of human resources and/or accounting would be helpful.
• Must be flexible with weekly work schedule, as business needs dictate the need for overtime.
• 3+ years of experience directly related to payroll coordinator-level responsibilities required in a high-volume, multi-state payroll department.

What's in it for You:

• Financial Wellbeing
• Competitive pay with ongoing performance review and merit increase
• 401(k) with company match & Employee Stock Purchase Plan (ESPP)
• Flexible spending account (Healthcare & Dependent care)
• Health & Wellness
• Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children
• Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance, Weight Management Drug Discount
• Discounted National Gym Membership Network
• Family & Lifestyle
• Paid Time Off, Paid Holidays, Bereavement Leave
• Military Leave, including Benefits Continuation
• Employee Assistance Program
• Planning for the Unexpected
• Short and long-term disability, life insurance, and accidental death & dismemberment
• Voluntary life insurance, accident, critical illness, hospital indemnity coverage
• Emergency Travel Assistance Program
• Group legal plan

Bianchi Electric, a MasTec Company